Position Title: Administrative Assistant I Bilingual (English – Spanish)
Supervisor: Program Manager
Program: Patrician Arms II
Location: Tampa
Work Schedule: Mon- Fri 8:00 am – 5:00 pm
Job Classification: Full- Time Non- Exempt
Pay Rate: $10.00 per hour
Starting Date: ASAP
SUMMARY: HUD 202 Administrative Assistant I is responsible for providing Administrative & Secretarial support to Patrician Arms II HUD 202 property
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Responsible for filling all residents’ documents related to move ins, move outs, recertification, applications, and any other documents.
- Responsible for filling to all vendor related filling.
- Responsible for filling all documents related to payables.
- Responsible for filling all work orders in each apartment unit folder.
- Responsible for preparing all resident documents related to move in, move out, recertification, applications and any other documentation pertinent to those matters.
- Responsible for preparing work order in a daily basic as they come.
- Responsible for placing already work orders to the housing manager and or his or her absence report to the maintenance engineer I and or hand deliver the work order.
- Responsible for reporting an emergency work order to the housing manager and or his or her absence report to the Maintenance Engineer I and or hand deliver the work order.
- Responsible for assisting Housing Manager in collecting and reviewing all rents and entering into Yardi system.
- Responsible for preparing completed deposit slip for all bank accounts.
- Responsible for preparing discrepancy letter and for submission of those to housing manager to view and sign.
- Responsible for distributing all sign discrepancy letters and each apartment as needed.
- Responsible for making runs to the post office and maintaining supplies as needed.
- Responsible for completing office supplies and review before submitting.
- Responsible for collecting complaints, move out notices, and resident’s comments and all documents related to residents and building and submit those to the housing manager as they come.
- Responsible for receiving, reviewing and distributing daily mail.
- Responsible for helping applicants on as needed basis in accordance to supervisor instructions
OTHER RESPONSABILITIES:
- Complies with all applicable training requirements.
- Complies with all company safety, personnel and operational policies and procedures.
- Complies with work schedule to ensure effective operations of Agency programs.
- Contributes positively as a member of a productive and cooperative team.
- Participates in Agency Performance Quality Improvement (/PQI) program and Accreditation/Reaccreditation process.
- Performs other duties as necessary to fulfill Catholic Charities Diocese of St Petersburg, Inc Mission.
REQUIERED KNOWLEDGE, SKILLS AND ABILITIES:
- Able to speak, write and understand English.
- Must be sensitive to and respect cultural diversity amongst clients, staff and volunteers and able to work with diverse racial, ethnic and economic groups.
- Flexible work schedule including evenings, nights, weekends and holidays.
- Ability to set appropriate limits, work under deadlines and multi-task.
- Ability to organize, prioritize, self motivate, and deliver results.
- Excellent communication and listening skills.
- Possess strong work ethics.
- Successfully pass a FDLE Level II background screening.
- Valid Florida driver’s license, ability to drive van or bus and have reliable transportation.
- Mission driven attitude supplemented with integrity and passion.
- Adherence to the highest ethical standards, personally and professionally.
- A high level of openness and willingness to receive feedback/suggestions from superiors and others, and to learn new skills to improve job performance.
- Evidence of deep alignment with Catholic Charities Diocese of St Petersburg, Inc Mission and Values.
- Will make a Commitment to serve all people with Respect, Compassion, and Cooperation in the spirit of a unifying God.
ADDITIONAL KNOWLEDGE, SKILLS AND ABILITIES:
- Knowledge in Microsoft office, Computer literate.
- Must be able to fully comply with all policies related to confidentiality and handling confidential information.
- Ability to operate under immense pressure.
- Proficient with basic budget management and calculations.
- Ability to deliver effective results, meet tight deadlines and targets
EDUCATION AND EXPERIENCE:
- Minimum of a High School Diploma or equivalent from an entity approved and certified by the department of education and two years of progressive office administrative experience, preferably in a social service setting.
Benefits:
- Basic Major Medical, Dental and Vision for Employee. Additional coverage available too. Employee Premium 100% paid by company.
- Basic Life Insurance
- Basic Accidental Death and Dismemberment
- Short-term Disability Plan
- Long-term Disability Plan
- Personal Time Off for vacation, illness or personal business (PTO)
- Paid Holidays (10 )
- Agency Pension Plan
- Employee Assistance Program (EAP)
- Supplemental Life Insurance (Optional Benefit)
- 401K (Optional Benefit, This is a voluntary self-contributory plan)
- Health Care Flexible Spending Account (Optional Benefit)
- Dependent Care Reimbursement Account (Optional Benefit)
- Additional Benefits through AllState (Self Contributory Optional)
- Cancer Policy
- Group Critical Illness,
- Accident Insurance Hospital Confinement
- Direct Deposit
- Staff Training
- Tax Deferred Payroll Options available
Catholic Charities is an Equal Opportunity Employer that values the strength diversity brings to the workplace. EEO/AA/ADA Employer.
Catholic Charities participates in the US E-Verify program.
Job Type: Full-time
Salary: $10.00 /hour
Experience:
- administrative assistant: 2 years
Education:
