JOB SUMMARY
The Administrative Assistant is responsible for assisting the District Manager with various administrative duties as they relate to the assigned Districts.
EXPERIENCE & EDUCATIONAL QUALIFICATIONS
- Minimum of a High School diploma or GED and at least five (5) years of office work experience.
- Previous property management experience preferred.
- Successfully pass pre-employment screenings and background/reference checks.
- Ability to work independently in a fast-paced environment.
- Ability to coordinate/manage multiple projects at the same time.
- Ability to interact and communicate effectively with colleagues, vendors and customers/clients of all professional levels.
- Demonstrate leadership in maintaining high standards of professional behavior for self and staff.
- Demonstrate organization, attention to detail, problem-solving, creative, and independent thinking.
- Demonstrate a commitment to the organizations philosophy of high quality, professionalism and organizational culture.
KNOWLEDGE & CRITICAL SKILLS
Must have a working knowledge of applicable company policies, procedures, state licensing standards, and must be familiar with accreditation expectations, including, but not limited to:
- Knowledge and application of Microsoft Word and Excel is required.
- Knowledge of Community Development Districts desired.
ESSENTIAL DUTIES & RESPONSIBILITIES
- Transcribe meeting minutes on a monthly basis.
- Prepare agenda packages (accumulate contents, draft agendas, copy and collate agenda packets) for all assigned districts by set deadline.
- Handle phone calls, emails and information requests from District homeowners, clients, vendors and internal customers.
- Coordinate with vendors and subcontractors on various projects while keeping District Manager apprised of the situations/changes.
- Submit newspaper ads. Coordinate publication dates. Act as a liaison between Manager and newspaper vendor.
- Maintain district binders (resolutions (including updating index), minutes, construction requisitions, payment disbursements).
- Manage district files (set up new ones, maintain existing ones).
- Interact and assist clients and District staff with administrative needs.
- Non-essential duties include other job related duties as assigned.
Job Type: Full-time
Experience:
- office work: 5 years (Preferred)
Education:
- High school or equivalent (Required)
Location:
