Urgently hiring
Job details
Salary $18 – $22 an hour
Job Type Full-time
Number of hires for this role 1
BenefitsPulled from the full job description
Health insurance
Dental insurance
401(k)Flexible spending account
Tuition reimbursement
Paid time off
Vision insurance
401(k) matching
Life insurance
Referral program
Retirement plan
Full Job Description
Job Summary: The Administrative Assistant has several key responsibilities in four main areas: inventory management, human resources new employee paperwork, and administrative support.
I. INVENTORY
– Enter Forming and Injection production into All Orders.
– Verify AO numbers match the intranet numbers.
– Investigate when AO does not match the physical inventory.
– Confirm received products in AO.
– Conduct month end inventory and recounts.
– Contact the Plant Manager with any production entry errors to be corrected.
II. HR Support
– Check payroll daily. Enter and fix any incorrect timecards.
– Verify all timecards are correct on Mondays, inform HR to start processing.
– Enter employee approved vacation time.
– Issue attendance warnings to employees.
– Assign attendance points to employees who are absent, tardy, or leave early.
– Assist HR with giving, receiving, and scanning paperwork for employees.
– Assist with new hire paperwork and send to HR.
– Meet with Temp agencies. Answer questions and give insight on how temps are preforming.
– Assist employees and HR with updating and revising documents.
– Answer employee’s questions, or point them in the right direction to find the answer.
– Enter new employees into timeclock and teach them how to use it.
– Post documents requested by HR.
– Assist HR with other tasks as needed.
III. ADMINISTRATIVE Support
– Update and send scrap report.
– Verify box quantities and place orders for boxes.
– Order pallets and any additional supplies as needed.
– Distribute checks to employees.
– Coordinate monthly safety meetings with the Plant Manager.
– Answer business phone calls and emails.
– Meet and greet visitors and vendors.
– Meet with approved vendors weekly to order PPE, GMP, bags, and other products.
– Verify number of employees per shift does not exceed what is allowed.
– Help team with any other duties as needed.
IV. Update BUILDING ENTERY BAGE SYSTEM
– Issue and activate entry cards to new employees.
– Assist with suspending/terminating hired in employees.
– Terminate, replace, or request temps when necessary.
– Deactivate entry cards for employees that are no longer allowed on site.
Required Skills and Qualifications:
-Two to four years of office administrative work in a professional office or manufacturing plant
-Strong Microsoft applications skills in Word, Excel and Powerpoint
-Strong attention to detail and accurate data entry
-Solid oral and written communication skills
-Spanish speaking and writing skills are a big plus.
-High school diploma required. College level coursework is a big plus.
Job Type: Full-time
Pay: $18.00 – $22.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Referral program
- Retirement plan
- Tuition reimbursement
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
- Overtime
- Weekend availability
Supplemental Pay:
- Bonus pay
Work Location: One location
