England & Associates-Saint Petersburg
Job details
Salary $15 – $20 an hour
Job Type Full-time
Number of hires for this role1
Qualifications
- Microsoft Office: 1 year (Required)
- Administrative Assistant: 4 years (Required)
Full Job Description
The following will provide a summary of Administrative Assistant Essential Tasks.
Experience level knowledge of Quicken, Excel, Outlook, MS Word and MS Office will be required for this position. All bookkeeping ledgers are maintained as Excel Ledgers for A/Ps and A/Rs.
Primary Responsibility: Administrative Assistant
A. Daily & Periodic Assignments.
A.1 File Receipts – update daily
A.2 File A/Ps Bills & Invoices – update daily
A.3 Clear Phone Voice Mail: 8:00 am / every morning; 2:00 pm / every afternoon.
A.4 Pick-up Mail – Daily: 11:00 am – 12:00 pm.
A.5 Distribute & File Incoming Mail – Daily.
A.6 Record A/Rs – Incoming Checks Upon Receipt.
A.7 Deposits to Bank – prior to 2:00 pm for Recording on Day of Receipt.
A.8 Finalize Pending Invoices / DWC-21s / Standard Invoices.
A.9 Prepare Mail-Outs / Envelopes / Postage.
A.10 Respond to E-mail / Answer Phones / Distribute Phone Messages / Forward E-Mail.
A.11 Schedule Clients / “Draft” Scheduling Letters / Obtain CM Approvals.
A.12 Update All Hard-Copy Check Registers – Daily.
A.13 Update All Quicken Check Ledgers – Daily.
A.14 Conduct LMS and/or MFR Assignments, according to CM Priority.
A.15 Log Daily Time Sheet / Entry of Basic Hours / Include Mileage.
A.16. Collections Calls and Letters, weekly on schedule and diary.
B. Maintain Priority Project Lists of projects pending assignments and deadlines that may include:
B.1 Update A/Ps and A/Rs Excel Ledgers.
B.2 Case Load / Diary Status: multiple counselors.
B.3 Case Follow-up Status Account Receivables a. Collection Calls Re: Unpaid Invoices. b. Submission of Duplicate, Corrected, Electronic Copy Invoices.
B.4 Scheduling Calls: Client Interviews, Seminars, Conferences.
B.5 File / Case Records Requests.
B.6 Labor Market Survey (LMS) Research.
B.7 Medical File Review & Index Projects / MFRs
Job Type: Full-time
Pay: $15.00 – $20.00 per hour
Benefits:
- 401(k)
- Employee discount
- Health insurance
- Paid time off
- Professional development assistance
- Tuition reimbursement
Schedule:
- 8 hour shift
- Monday to Friday
COVID-19 considerations:
Virtually all Client Meetings are now conducted remotely by Vocational Evaluators working for the firm. Therefore, we seldom use our office conference rooms.
Experience:
- Microsoft Office: 1 year (Required)
- Administrative Assistant: 4 years (Required)
Work Location:
- One location
Typical start time:
- 8AM
Typical end time:
- 5PM
Setting:
- Medical
- Legal
Ergonomic Workspace:
- Yes
Administrative Duties:
- Scheduling
- Running errands
- Stocking supplies
- Sorting and sending mail
- Answering and routing phone calls
- Greeting visitors
Financial Duties:
- Expense reports
- Processing payments
- Billing
- Payroll
- Purchasing
This Company Describes Its Culture as:
- Detail-oriented — quality and precision-focused
- Outcome-oriented — results-focused with strong performance culture
- Stable — traditional, stable, strong processes
- People-oriented — supportive and fairness-focused
- Team-oriented — cooperative and collaborative
This Job Is:
- Open to applicants who do not have a college diploma
Company’s website:
Benefit Conditions:
- Only full-time employees eligible
Work Remotely:
- No
COVID-19 Precaution(s):
- Remote interview process
- Personal protective equipment provided or required
- Social distancing guidelines in place
- Virtual meetings
- Sanitizing, disinfecting, or cleaning procedures in place
