At EXP, we know that great experiences start with the right people. We believe that work should be challenging, and the challenge should be fun. We also believe that exponential possibilities are more likely to occur with a respectful, satisfying and empowering company. We value and respect our employees – their experience and expertise as well as their energy, passion and diversity – and their innovative approach to work and to life.
Your Challenge
EXP, an award-winning international engineering firm, is currently seeking an Administrative Assistant for our Tampa, FL office.
Your Responsibilities
- Performs broad range of administrative functions
- Hosting visitors to the office
- Answers calls and maintains a multi-line telephone system
- To process, file and get expense reports approved for leadership team
- Administrative support in processing or leading the preparation of:
- Proposals
- Monthly project reports
- Management reports
- General office management duties incl. but not limited to making travel arrangements incl. booking of flights, hotels, transportation and restaurants
- Composes and distributes meeting notes, routine correspondence and reports
- Maintains calendars and conference room schedules
- Coordinates meetings of staff and travel arrangements
- Reviews, sorts and distributes mail and other correspondence
- Coordinates the shipping of mail and packages
- Orders and maintains office supply inventory
- Acts as liaison with building management and coordinates proper security access for personnel and guests
- Document control for projects and/or proposals
The Skills and Knowledge You Bring
- High School Diploma
- Proficient in Microsoft Office Outlook, Word, and Excel.
- Excellent written and verbal communications skills.
- Ability to work well independently with minimal supervision and with a variety of levels of individuals, both inside and outside the firm.
- Must possess the skills to independently handle established and multiple priorities at once, while possessing good time management skills and the ability to balance short-term deadlines against long-term goals.
- Attention to detail and problem-solving skills.
What EXP Can Offer
With a mission to understand, innovate, partner and deliver, EXP provides engineering, architecture, design and consulting services to the world’s built and natural environments.
Our heritage dates back to 1906, when the earliest of EXP’s predecessor companies started its engineering infrastructure practice. Today, over 3,000 creative EXP professionals across North America provide the passion and expertise needed to deliver successful projects around the world.
Our promise is to offer you a challenging career in a positive and dynamic work environment, and it is a promise we take seriously.
Join a dynamic team at EXP that provides you with innovative projects, the capacity to develop your career, a full range of benefits, flexible working hours, and much more! When you explore what EXP has to offer, you’ll find exponential possibilities.
For more information, visit www.exp.com .
