The Administrative Assistant Is Expected To:
-Answer and direct phone calls
-Organize and schedule meetings and appointments
-Maintain contact lists
-Produce and distribute correspondence memos, letters, faxes and forms
-Assist in the preparation of regularly scheduled reports
-Develop and maintain a filing system
-Order office supplies
-Attend networking events
-Book travel arrangements
-Provide general support to visitors
-Provide information by answering questions and requests
-Research and creates presentations
-Generate reports
-Handle multiple projects
-Prepare and monitor invoices
-Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
-Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
-Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
-Contribute to team effort by accomplishing related results as needed
-Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
-Organize travel arrangements for executive staff
-Write letters and emails on behalf of other office staff
-Book conference calls, rooms, taxis, couriers, hotels etc.
-Maintain computer and manual filing systems
-Handle sensitive information in a confidential manner
-Take accurate minutes of meetings
-Coordinate office procedures
-Reply to email, telephone or face to face inquiries
-Develop and update administrative systems to make them more efficient
-Resolve administrative problems
-Receive, sort and distribute the mail
-Greet and assist visitors to the office
-Photocopy and print out documents on behalf of other colleagues
Requirements:
-Proven admin or assistant experience
-Knowledge of office management systems and procedures
-Excellent time management skills and ability to multi-task and prioritize work
-Attention to detail and problem solving skills
-Excellent written and verbal communication skills
-Strong organizational and planning skills
-Proficient in MS Office
-Proficient in Infusionsoft
-At least 2 years of experience in the field or in a related area
-High school diploma or equivalent; college degree preferred
Reporting Skills:
-Administrative Writing Skills
-Microsoft Office Skills
-Analysis
-Professionalism
-Problem Solving
-Supply Management
-Inventory Control
-Verbal Communication
-Office Administration Procedures
-Typing Skills
-Attention to Detail
-Accuracy
-Multitask
-Telephone Skills
-Teamwork
-Discretion and Judgment
-Patience
Job Type: Full-time
Salary: $40,000.00 /year
Experience:
- Administrative Assistant: 2 years (Preferred)
License:
