REQ NUM32955
Position Description
**Position Location is Wimauma, FL**
Full Time
Monday – Friday
9:00 am – 5:00 pm
Job Summary
Perform duties to provide administrative and clerical support for the Operations Department and Executive Management, while working within the limits of standard or accepted practice.
Essential Duties & Responsibilities
Provide administrative, clerical, or other support as needed to maintain the workflow and organization of the Operations department.
Answer and screen incoming telephone calls and direct call to appropriate staff member. Assist with the distribution of phone messages and other verbal or written communication as needed.
Manage calendar, arrange meetings, plan and set up conferences.
Prepare and copy necessary materials prior meetings.
Conduct research on various topics and prepare any range of presentations, routine correspondence, departmental communications, periodic reports and analysis and other documents as necessary. Ensure accuracy of communications. Provide support on special projects as needed.
Upload documents in FSR systems.
Creating weekly/ monthly Management Report along with Agenda.
May provide additional administrative support as directed, including photocopy and fax documents and checking voicemail.
Set up Vendors in FSR Accounts payable system.
Establish proper invoicing procedures with vendors.
Homeowner correspondence
Establish formatting policies and procedures.
Additional Duties & Responsibilities
Conduct business at all times with the highest standards of personal, professional and ethical conduct.
Perform or assist with any operations as required to maintain workflow and to meet schedules. Notify supervision of unusual equipment or operating problems and the need for additional material and supplies.
May participate in any variety of meetings and work groups to integrate activities, communicate issues, obtain approvals, resolve problems and maintain specified level of knowledge pertaining to new developments, requirements, policies, and regulatory guidelines.
Ensure all safety precautions are followed while performing the work.
Follow all policies and Standard Operating Procedures as instructed by Management.
Perform any range of special projects, tasks and other related duties as assigned.
Supervisory Responsibility
No supervisory responsibilities.
Education & Experience
Two to three years of administrative experience; or equivalent combination of education and related experience.
Knowledge, Skills & Proficiencies
Must have knowledge of phone systems
Strong administrative background
Excellent customer service skills
Excellent verbal and written communication skills.
Detail oriented and strong organizational and multi-tasking skills.
Must have strong proficiency in Windows and Microsoft Office, including but not limited to Word, Excel, Power Point and Outlook. Proficiency researching the Internet.
Ability to work with sensitive or confidential information.
Ability to meet deadlines and work well under pressure.
Ability to work in a team environment as well as independently and be self-driven
Critical thinking, problem solving, judgement and decision making abilities.
Tools & Equipment Used
Computer and peripherals, standard and customized software applications and tools, and usual office equipment.
Physical Requirements/Working Environment
This position works under usual office conditions. The employee is required to work at a personal computer as well as be on the phone for extended periods of time. Must be able to stand, sit and walk, and lift up to 50 lbs. The incumbent must be able to work extended and flexible hours and weekends as needed.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Travel
Work involves no or minimal travel.
DISCLAIMER: This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties and responsibilities to this job at any time.
https://recruiting.adp.com/srccar/public/RTI.home?r=5000688416406&c=1143507&d=EXTERNAL&rb=INDEED#/
