Administrative Assistant | Tampa, FL
Share your passion. Fulfill your potential. At Gresham, Smith and Partners (GS&P), our people are the heart of our organization and it is through their talent, dedication and passion that we are able to accomplish extraordinary things on behalf of our clients and within our communities. And, we are committed to providing our employees a workplace that supports continued professional growth and opportunity within a culture that values a sense of belonging and community. Just imagine the excitement and satisfaction of what you can do, where you can go and the difference you can make with the right resources behind you. Sound good? Keep reading.
The successful candidate should be able to:
- Assist department managers and business development leaders.
- Assist with Market and operational reporting.
- Receive and screen telephone calls and visitors, and refer to appropriate staff.
- Provide information regarding office/department policies or procedures.
- Type letters, memos, reports, narratives, and proposals from handwritten notes or other sources, as well as format the GS&P way, edit and proofread materials such as letters, technical documents and forms.
- Schedule and coordinator appointments, calls, travel, training classes and site visits.
- Receive, sort and distribute mail and incoming faxes; prepare online labels for Federal Express packages.
- Perform filing duties including organizing and maintaining project files.
- Organize, establish and maintain record-keeping systems for correspondence, documents and records. Sort and box/bag items for archiving.
- Process weekly expense reports for various individuals, follow-up with obtaining approvals and meeting Accounting’s cutoff every Friday at 5:00 PM.
- Coordinate timesheet approvals. Maintain department calendars. Prepare check requests for pre-approved society memberships and miscellaneous invoices.
- Assist project managers with monthly billing.
Minimum Qualifications:
- High school diploma (or GED) is required; prefer Bachelor’s degree / Associate’s degree in Business Administration or equivalent field.
- Minimum of 4 years’ but prefer 8+ years’ experience supporting an Architectural/Engineering/Design firm.
- Deltek Vision, Newforma software knowledge also preferred.
About: Gresham, Smith and Partners provides design and consulting solutions for the built environment that contribute to the success of national and international clients. For 50 years, GS&P has focused on enhancing quality of life and sustainability within communities. GS&P consists of industry-leading professionals practicing architecture and engineering design as well as scientists and highly specialized planning and strategic consultants in Aviation, Corporate and Urban Design, Environmental Services, Federal, Healthcare, Industrial, Land Planning, Transportation and Water Resources. GS&P consistently ranks among the top architecture and engineering firms in the United States. For more information regarding GS&P, visit www.greshamsmith.com.
Gresham, Smith and Partners is committed to fostering a diverse workforce and is proud to be an Affirmative Action/Equal Opportunity Employer of Minorities/Women/Protected Veterans/Individuals with Disabilities. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, age, national origin, veteran status, disability, or any other classification protected by law.
Gresham, Smith and Partners (GS&P) will not accept unsolicited resumes from recruiters, headhunters, contract recruiters, search firms or employment agencies. An executed GS&P PLACEMENT SERVICES AGREEMENT (PSA) is required prior to any payment obligation for either a referral or recruiter fee. In the event a recruiter or agency submits a resume or candidate without a previously executed PSA, GS&P explicitly reserves the right to recruit and hire those candidate(s) at its discretion, and without any financial obligation whatsoever to the recruiter or agency. Any such unsolicited resume or candidate contact information, including those submitted directly to GS&P’s hiring managers or any other employee, shall become the property of GS&P upon receipt.
| Requisition Number: | 9289 |
