WHY JOIN US

Hillsborough County Government provides employees with careers that are both professionally and personally rewarding. With a wide range of independent agencies to choose from, the opportunities within Hillsborough County Government are endless! You are not just an employee within the government, you are an ambassador and business partner making a huge impact within our community that helps shape our future.

WHY WE EXIST

Our mission is to provide effective quality service at a reasonable cost with courtesy, integrity and accountability in a manner that protects and enhances the quality of life of our diverse population.

The Administrative Assistant shall be responsible for administrative assistance to a Director at the Tampa Sports Authority.   Additionally, the Administrative Assistant is responsible for the management, coordination, and supervision of the day-to-day activities of the office administration for an Authority division.    The Administrative Assistant handles the administrative functions including maintaining calendars, event ticket orders, department filing systems, completing all administrative functions for director, preparing event information sheets and maps, and other special duties assigned.

An Associate Degree or equivalent college credits from an accredited college or university with a major in office administration and two (2) years of administrative/secretarial experience.  Appropriate experience in the clerical field may be substituted at the rate of two (2) years experience for each year of college.

Must have a thorough knowledge of office equipment and computer systems with a demonstrated ability to use Microsoft business application software.

Ability to type 60 + net words per minute.

Valid Driver’s License is required

• Performs clerical, secretarial, and confidential duties in support of the Facilities Division.
• Maintains Director of Facilities calendar and coordinates inter-agency and external scheduling, including all regular, special and committee meetings, appointments, and conferences. Prepares all meeting agendas, schedules and coordinates appointments, reserves rooms, coordinates attendees, prepares documents and oversees the transcription of operations meetings.
• Prepares, proofreads, and distributes correspondence, memos, spreadsheets, logs, invoices, and reports in final form, for approval or signature.
• Reviews incoming postal mail, electronic mail, correspondence and statements and forwards to supervisor or other department employees.
• Accesses, secures, and monitors restricted, sensitive, and confidential records or information to include but not limited to records involving personnel, payroll, performance or disciplinary actions, and security.
• Maintains a working knowledge of budgetary procedures and controls. Assist in verification of proper coding of departmental expenses to ensure accurate accounting and provide sufficient data for financial preparation and budget planning.
• Creates, updates, and maintains general administration files for the Stadium Facilities Division.
  Responds to staff inquiries concerning Division administration issues.
• Attend and participate in Authority meetings when required. Participate in other weekly meetings necessary for conducting internal and external business. Attend regularly scheduled staff meetings to share relevant information and gain feedback relating to methods to improve service to customers, both internal and external, and to insure efficient operations of the grounds for events. Attendance and/or Local travel may be required for meetings held off site.
• Keeps abreast of innovations, improvements in procedures, and developments within the operational aspects of our industry to seek better methods to improve efficiency, levels of service, personnel performance, and reducing operating costs.
• Assists in providing a safe environment free of harassment for department employees and ensure compliance with all Authority policies, applicable OSHA standards and local, state, and federal laws including the Americans with Disabilities Act of 1990.
•  Use computer terminal to enter and retrieve information and assemble reports as required. Oversee the creation and maintenance of the Division filing system in compliance with all Authority policies, State, and Federal laws.
• Perform other duties, functions, special projects, and responsibilities, as assigned.

• The Administrative Assistant shall be knowledgeable in all Authority policies, general office policies, administrative and operational rules, and procedures for the Authority.   Ability to exercise sound judgment in applying and interpreting these policies and procedures.  Must be knowledgeable on coding procedures and filing.
• Exceptional organizational and interpersonal skills.
• Knowledge of English, proper grammar, spelling, and arithmetic.  Ability to demonstrate excellent oral and written communication skills in the English language.
• Ability to compose and prepare effective correspondence and express facts and ideas clearly and concisely, orally and in writing, to groups and to individuals.
• Position requires irregular schedules, including evenings, weekends, and holidays; the performance of work assignments may not be directly related to job specifications.  Adjustments of shifts, overtime, breaks, etc. may be required upon short notice.
• Develop and maintain accurate files and records for Stadium Operations Administration.
• Position requires ability to interact with fellow employees, tenants, clients, the public and outside vendors in a courteous, cooperative, and professional manner.
• Maintain a high public image, positive attitude and demeanor when performing a service for customers and the public in the facilities.

WHAT’S IN IT FOR YOU

We offer much more than the competitive pay you expect. We value our employees and Hillsborough County Government is committed to providing a comprehensive and competitive benefits package. And because we understand that no two people are exactly alike, you can choose what best suits the needs of you and your family.

• Health Plan: The County pays towards health insurance premiums for all employees. Employees can select from two (2) healthcare plan options. Coverage is effective the first of the month following thirty (30) days of employment.
• Dental Insurance: Employees are eligible to enroll in the dental coverage and choose from four options: High DMO, Low DMO, a network Open Access Plan, and a PPO. Coverage is effective the first of the month following thirty (30) days of employment.
• Vision Care: Employees and their dependents are eligible to enroll in the vision coverage. Co-payment coverage includes exams, lens and frame, as well as an allowable contact lens expense. Coverage is effective the first of the month following thirty (30) days of employment.
• Employee Assistance Program: This program provides all employees and family members with professional, confidential counseling sessions. All employees and dependents are afforded up to six (6) free visits per Plan year. Coverage begins on the first day of employment.
• Tuition Reimbursement: Employees may be reimbursed up to $1,000 (undergraduate), $2000 (graduate) per fiscal year for classes at an accredited college or university for courses that enhance your ability to perform your current job duties.
• Holidays: Employees receive up to twelve (12) paid holidays per year.

Visit our Benefits page for more exciting details.

Veteran’s Preference:

Do you qualify for Veteran’s Preference? Preference will only be entitled upon initial appointment for eligible veterans and eligible spouses of veterans. Documentation that clearly shows dates of service, campaign awards or medals received, and character of discharge (DD-214 Member-4 or Service-2 copy) to support entitlement to preference must be provided at the time of application.

Equal Opportunity Employer:

Hillsborough County Government provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, Hillsborough County Government complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Hillsborough County welcomes and encourages applications from minorities, veterans, and persons with physical and mental disabilities, and will reasonably accommodate the needs of those persons in the application and testing process. The decision on granting reasonable accommodation requests will be on a case-by-case basis.

Hillsborough County Government expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of Hillsborough County Government’s employees to perform their job duties may result in discipline up to and including discharge

Hillsborough County is a drug free workplace.

Response/Recovery Activities:

Employees are required to participate in response/recovery activities in response to an emergency or natural disaster affecting County operations and/or its citizens. In such situations, every effort will be made to maintain operations, but employees will be assigned to carry out response activities suited to their skills and capabilities. *MON*

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