Requisition No: 839700
Agency: Agency for Persons with Disabilities
Working Title: ADMINISTRATIVE ASSISTANT I – 67053417
Pay Plan: Career Service
Position Number: 67053417
Salary: $33,760.00 – $36,000.00 Annually
Posting Closing Date: 10/25/2024
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AGENCY FOR PERSONS WITH DISABILITIES
POSITION: Administrative Assistant I – Career Service
WORKING TITLE: Administrative Assistant I
POSITION NUMBER: 67053417
OPEN COMPETITIVE OPPORTUNITY
This position is not a Telework position and is required to report to the APD office in the area it serves.
The Benefits of Working for the State of Florida
Working for the State of Florida is more than a paycheck. The State’s total compensation package for eligible employees features a highly competitive set of employee benefits, including:
- Annual and Sick Leave benefits.
- Nine paid holidays and one Personal Holiday each year.
- State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
- Retirement plan options, including employer contributions (For more information, please click www.myfrs.com).
- Flexible Spending Accounts.
- Tuition waivers.
- And more! For a more complete list of benefits, visit www.mybenefits.myflorida.com.
- Paid Maternity and Parental Leave.
The Agency seeks team members who demonstrate the qualities of being humble, hungry, and smart and lead others to embody the same. This entails lacking excessive ego, sharing credit, being self-motivated, and exercising good judgment and intuition regarding the subtleties of group dynamics.
This position with APD will serve staff and management across the Agency. Your work will impact the workplace culture, our community, and the population we serve as we continuously strive to achieve the Agency’s mission.
- Responses to the qualifying questions are required and must be verifiable based on your submitted application, and “see resume” will not be considered an acceptable response.
SALARY RANGE
$33,760.00 – $36,000.00 Annually $1,298.17 – $1,384.62 Bi-weekly
Position Summary
The incumbent in this position performs varied and highly responsible duties, providing administrative support to the Regional Program Supervisor of the Community Supports Workstream to include Intake/Eligibility, Pre-Enrollment/Crisis Enrollment to Waiver, Supported Employment, Supported Living and Community Outreach.
The Work You Will Do
- Complete all clerical assignments and all correspondence, telephone, mail and e-mail communication which includes answering phones for incoming calls and returning calls that are directed to the Community Resources unit and also on rotation with other AAs assigned with calls to the Agency.
- Work with pre-enrollment support coordinators to create IFS request for clients in need.
- Prepare case closures as needed and archive.
- Review and assist staff travel using the State Travel Management System and the P-Card (WORKS). Use iConnect for recording and maintaining.
- Prepare for community Outreach events (including Family Care Council) by organizing all materials needed for the event (brochures, etc.) and record all community events on designated spreadsheet and follow-up with any requests made to the Agency via contact at any event.
- Assist with large project including the annual Emergency Management Spreadsheets to make sure that all SL providers have Disaster Plans for each individual in SL and that staff contact information is updated yearly.
Minimum Qualifications
- High School Diploma or its equivalent.
- Two (2) years’ experience in customer service.
- Experience in Microsoft Office Programs including Excel, Work and Outlook.
Knowledge, Skills, And Abilities
Knowledge of:
- Proficient knowledge of Microsoft Office Suite software programs.
Ability to:
- Manage workflow in a high-volume office setting.
Demonstrate Skills in:
- Tracking projects and assignments to completion.
Additional Information
Profile Completion
To qualify for this position, applicants must complete all fields in the Candidate Profile, including their work history with the month and year.
Resumes and other documentation can be attached to provide additional information but will not replace the required completed Candidate Profile.
Retiree Notice
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you will be required to repay all benefits received depending upon your retirement date.
Direct Deposit Program
As a condition of employment, a person appointed to a position in the State Personnel System is required to participate in the Direct Deposit Program. Rather than receiving a paper paycheck, your funds will be deposited directly into your account at your financial institution. This will be accomplished by Electronic Funds Transfer. Banks, savings and loan associations, and credit unions are eligible to accept such deposits. Retirement funds are also required to be in the Direct Deposit Program.
Background Screening Requirement
It is the policy of the Florida Agency for Persons with Disabilities that applicants for employment undergo Level 2 employment screening in accordance with the requirements of Chapter 435, Florida Statutes, as a condition of employment or being permitted to serve as a volunteer.
No applicant for a designated position will be employed or permitted to volunteer until the Level 2 screening results are received, reviewed, and approved by the Agency.
Level 2 background screening shall include, but not be limited to, fingerprinting for Statewide criminal and juvenile records checks through the Florida Department of Law Enforcement and Federal criminal records checks through the Federal Bureau of Investigation and may include local criminal records checks through local law enforcement agencies.
Pursuant to S. 110.1127(1), Florida Statutes, this position requires a background investigation, including fingerprinting.
APD only hires U.S. citizens and those lawfully authorized to work in the U.S. APD participates in the U.S. government’s employment eligibility verification program (E-verify), which electronically confirms an employee’s eligibility to work in the U.S. after completing the employment eligibility verification form (I-9).
All applicants should complete the online application process. If you need assistance applying for this position, please call the People First service center at 1-877-562-7287.
Responses to the qualifying questions are required to be considered for this position. Answers to the qualifying questions must be verifiable based on your submitted application.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
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