Requisition No: 73128
37000668
Agency: Environmental Protection
Working Title: ADMINISTRATIVE ASSISTANT I – 37000668
Position Number: 37000668
Salary: $2,123.27/Month $25,479.24/Year
Posting Closing Date: 09/16/2019
DEPARTMENT OF ENVIRONMENTAL PROTECTION
DIVISION OF RECREATION AND PARKS
ANTICIPATED JOB VACANCY
Class Title:
Administrative Assistant I
Position Number:
37000668
Base Salary:
$2,123.27/Month $25,479.24/Year
Location:
Hillsborough River State Park
15402 US 301 North
Thonotosassa, FL 33592
Contact:
Brian Pinson, Resident Park Manager
813-987-6870
Closing Date:
September 16, 2019
ADVERTISING METHOD: X INTERNAL EMAIL X PEOPLE FIRST
POSITION DESCRIPTION:
An exciting opportunity is available for a self-motivated, experienced administrative professional to fill the position of Administrative Assistant I at Hillsborough River State Park. Hillsborough River is one of Florida’s first state parks; this original CCC Park is divided by the swiftly flowing Hillsborough River with a set of Class II rapids. The Park provides opportunities for fishing, canoeing, kayaking and an ADA accessible swimming pool, as well as full-facility camping and a youth/group tent campground. The successful candidate must demonstrate strong organizational skills, multitasking skills, and effective communication skills.
DUTIES AND RESPONSIBILITIES:
Compliance with the processing requirements of Chapter 215.422, F.S. is mandatory. Persistent failure to comply with this section by any agency of the state shall constitute good cause for discharge of employees duly found responsible, or predominantly responsible, for failure to comply. This position assists in planning, coordinating and implementing all administrative activities involved in park operation.
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- Performs fiscal, purchasing, and budget tracking duties for parks. Maintains computerized budget tracking system and reconciles with FLAIR. Provides related budget reports to park manager and district. Assists park manager in the planning and administration of park contracts, use agreements and permits. Processes requisitions, bids, and p-card transactions.
- Performs and directs data entry required to maintain park records. Maintains park archival and resource files. Develops management reports and summaries for use in making management decisions and planning park activities, services and resource management. Monitors and audits park revenue procedures and related reports. Performs or directs adjustments to cash register and/or CSR computer and weekly reports programs.
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- Prepares and processes paperwork relating to personnel activities to include leave and attendance, selection and recruitment, employee relations and travel.
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- Assists in assuring park compliance with current division policies, procedures and programs. Oversees and assists in training staff in proper administrative procedures and practices. Provides recommendations to park manager for processes and procedures which will promote efficiency and simplify park administrative functions. Attends meetings and training sessions as required.
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- Processes technical park correspondence, investigates subject matter, and prepares replies.
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- Maintains park property records.
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- Performs other duties as related.
Knowledge, skills and abilities, including utilization of equipment, required for the position:
Knowledge of:
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- administrative and accounting principles and practices;
- methods of data collection and principles and techniques of effective verbal and written communication
Skill in:
- use of office equipment including personal computers and software including Windows, Word, Excel, Outlook e-mail and the internet;
- preparing reports and spreadsheet, tracking budgets, and preparing budget reports
Ability to:
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- assist in budget preparation;
- collect, evaluate and analyze data relating to such areas as accounting, personnel, purchasing, property and resource management;
- prepare correspondence and administrative reports;
- understand and apply applicable rules, regulations, policies and procedures;
- utilize problem solving techniques;
- work independently;
- plan, organize and coordinate work assignments;
- communicate effectively verbally and in writing;
- establish and maintain effective working relationships with others
- maintain a valid driver’s license.
Licensure/registration/certification requirements (If applicable, list the appropriate Florida Statute or federal regulation cite): Florida Class E driver’s license or an out-of-state class equivalent driver’s license
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.
