In-Rel Properties is currently seeking a skilled Administrative Assistant to join its expanding team in Tampa, FL.
The Administrative Assistant will assist with the administrative and operational functions of the Property Management Department, with a career path in Property Management.
MAIN DUTIES & RESPONSIBILITIES
- Property Social Media updates
- Coordinate and dispatch maintenance staff and/or outside vendors
- Answers main phone line, perform general typing and reception duties
- Answer and respond to tenant problems, concerns and requests
- Maintain an ongoing log of maintenance issues, updating as issues are resolved and placing follow up calls to tenants
- Maintain certificate of insurance files, ensure compliance.
- Maintain Property files, Maintenance files, Vendor files and Computer files
- Perform tenant administration functions which include tracking tenant A/C maintenance contracts, tenant insurance certificates, tenant restaurant grease trap maintenance contracts and maintain tenant contact & emergency contact lists
- Prepare letters to tenants re: maintenance issues, bill backs, etc.
- Research, code and process invoices for payment with Manager’s approval to include reviewing vendor statements, invoices for contract vs. billed price & reconciliation of credit card receipts for maintenance
- Assist in the preparation & implementation of preventative maintenance programs to include distribution of maintenance checklists, scheduling & coordinating inspections and the receipt, review and documentation of checklists
- Processes work orders from the property’s tenants through the established work-order system
- Other duties as necessary to manage the property as directed by the Property Manager
SKILLS NECESSARY TO PERFORM JOB FUNCTIONS
- Proficient in Excel, Word, Outlook, and Yardi
- Moderate understanding of financial statements and accounting functions
- Excellent organizational ability in order to set priorities, organize workload, handle multiple tasks and meet deadlines in a fast-paced working environment
DESIRABLE ADDITIONAL EXPERIENCE AND SKILLS
- Bachelor Degree preferred
- One to two years of experience working in a fast paced office environment
- Experience working with real estate accounting applications, e.g. AMSI, YARDI, etc. a plus
- Experience working with work order systems or facilities management applications a plus
We offer a competitive benefits package for all eligible employees. We are a Drug free workplace. Extensive background check required.
Please forward all resumes to Mary Slatter at: [email protected].
Be sure to mention you learned about this position from Real Estate Lives!
We are an Equal Opportunity Employer – M/F – D/V
In-Rel Properties is a privately held real estate investment firm founded in 1985. The company, headquartered in Palm Beach, Florida with regional offices in Tampa, Columbia, Memphis, Nashville, Birmingham, Lexington and Oklahoma City, owns approximately six million square feet of office and retail properties throughout the United States. The company is in growth mode and the environment is very fast paced – thus the ideal candidate should be energetic and able to adapt in a dynamic environment.
