Administrative Assistant – JAACRES (Tampa/St. Petersburg)

Administrative Assistant Job Responsibilities:

We’re now hiring an Administrative Assistant to join our existing top-notch team. The ideal candidate will provides office services by implementing administrative systems, procedures, and policies, and monitoring administrative projects. He/She will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role.

Responsibilities for Administrative Assistant

• Greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment
• Organize and maintain files and databases in a confidential manner
• Manage communication including emails and phone calls
• Screen phone calls, redirect calls, and take messages
• Schedule appointments, meetings, and reservations as needed
• Receive deliveries; sort and distribute incoming mail
• Maintain and order office supplies
• Research and creates presentations
• Generate reports
• Handle multiple projects
• Prepare and monitor invoices
• Receive invoices and review for accuracy
• Coordinate staff travel arrangements including transportation and accomodations
• Handle and coordinate active calendars
• Schedule and confirm meetings
• Ensure file organization based on office protocol
• Provide ad hoc support around office as needed

Qualifications

• Strong interpersonal, customer service and communication skills
• Ability to multitask
• High School diploma or GED
• Proficient in Microsoft Office suite
• Proficient computer skills, including Microsoft Office
• Strong verbal and written communication skill
• Comfortable with routinely shifting demands
• High degree of attention to detail
• Data entry experience
• Working knowledge of general office equipment