Johnson & Johnson Family of Companies is recruiting for an Administrative Assistant within the Johnson & Johnson Global Services organization located in Tampa, FL.
Caring for the world, one person at a time inspires and unites the people of Johnson & Johnson. We embrace research and science – bringing innovative ideas, products and services to advance the health and well-being of people. Employees of the Johnson & Johnson Family of Companies work with partners in health care to touch the lives of over a billion people every day, throughout the world. We have more than 275 operating companies in more than 60 countries, with more than 128,700 employees. Our worldwide headquarters is located in New Brunswick, New Jersey, USA. Thriving on a diverse company culture, celebrating the uniqueness of our employees and committed to inclusion. Proud to be an equal opportunity employer.
Johnson & Johnson Global Services, the global shared services organization supporting the businesses of Johnson & Johnson, performs select functional work in a consistent manner across regions and sectors using simplified, standardized end-to-end processes and state-of-the-art technology. The vision of Johnson & Johnson Global Services is “to be trusted business partners who deliver increasing value by creating and sustaining globally standard world-class services that enable the power of Johnson & Johnson.” There are more than 2,000 employees in Human Resources, Finance and Procurement who work for Johnson & Johnson Global Services in key service centers located in Manila, Suzhou, Prague, Bogota and Tampa, as well as in local country-based hubs.
You will be responsible for providing support to a dynamic and growing GS Finance North America Invoice-to-Cash Organization with two Directors, five managers and staff of 60+. You will be an energetic, self-motivated and solutions-oriented member of the team who values their important contribution to achieving efficient and effective operations within the department.
Key responsibilities include:
- Maintain and update department calendars, plan and schedule meetings and events on and offsite
- Coordinate all pertinent meeting/ event details for audio visual, catering, presenters, participants, materials, etc. as required
- Manage the procurement process for supplies, services and other expenses of various size from small to capital-investment; create purchase orders for expense and capital requests, reconcile outstanding invoices and discrepancies; track departmental budgets and expenses
- Use advanced computer skills to create/update Powerpoint presentations and other forms of communications;
- Researches, gathers and compiles data and information to prepare reports and summaries
- Organize and store documents and knowledge assets such as policies and organizational charts to ensure they are current, accessible and well organized.
- Serve as communications liaison to internally publish department communications and notices
Qualifications
- High School diploma is required; college degree is preferred
- A minimum of five (5) years of work experience is required
- Outstanding administrative and organization skills; detail oriented; able to prioritize and multitask; strong ownership evidenced through initiative and ownership for end result; highly proactive mindset is required
- Professional and confident demeanor to interact with executive leaders internally and externally is required
- Excellent collaboration, organization and troubleshooting skills
- Strong proficiency in Microsoft Office 365 programs; creating/editing in Word, PowerPoint, and Outlook is required.
- Demonstrated talent with productivity tools and portal technology, including WebEx, Skype for Business and SharePoint sites is required; demonstrated desire and capability to learn and adopt new productivity tools
- Experience working with purchasing and travel an expense (for example, ARIBA and CONCUR) and other similar systems is required
- Excellent verbal and written communications skills, with exceptional collaboration and interpersonal skills are required.
- May require up to 5% domestic travel
Johnson & Johnson is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
Primary Location
United States-Florida-Tampa-
Organization
Johnson & Johnson Services Inc. (6090)
Job Function
Administration
Requisition ID
4682190118
https://jobs.jnj.com/jobs/4682190118?lang=en-us&src=JB-10281
