ID 2021-4035
Location : Location US-FL-St. Petersburg
Education High School Diploma/GED
Employee Type Regular
Overview
Kimley-Horn, one of FORTUNE Magazine’s “100 Best Companies to Work For,” is looking for an Administrative Assistant to join our team in St. Pete, FL! The candidate in this role will provide proactive, detail-oriented, administrative, project production, and receptionist support to an office of project managers, engineers, and other staff.
Responsibilities
- Assisting with word processing including revising client proposals and fee estimates, scope of services, forms, progress reports, and other project documents
- Assistance in producing plans, project manuals and reports (copying, printing, binding, filing and/or scanning documents)
- Supporting the office’s monthly invoicing activities
- Effectively partnering with other Administrative staff and senior leaders
- Ordering supplies; Maintenance/upkeep of production and supply rooms
- Scheduling meetings/setting up AV presentation equipment
- Assisting with event planning and coordination
- Filing and archiving
- Processing expense reports
- Making travel arrangements
- Running occasional errands
- Answering and directing phone calls
Qualifications
- Relevant experience in a corporate/professional environment in an Administrative role
- Strong verbal and written communication skills (grammar/proofreading)
- Strong proficiency in MS Office Suite; highly proficient in Excel, Word, and Outlook
- Professional, organized, client-oriented, and deadline driven
- Able to anticipate needs and manage multiple competing priorities
- Positive team player with commitment to quality
- Self-starter who can thrive in an environment where leaders often travel off site serving clients
- Contract management and billing experience preferred
- Graphics and PowerPoint skills preferred
Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
