Responsibilities
- Preparation and proofreading of correspondence, letters, memos, reports, invoices, project specifications and other materials for assigned in-house staff.
- Create project files and maintain those files for assigned Managers.
- Provide reproduction and related tasks (i.e. copying, binding, scanning and collating) for assigned Managers.
- Coordinate and organize meetings and manage calendars.
- Conduct on-line property records research
- Provide general office support including coordination of in-house seminars, management of office supplies and equipment, distribution of mail and correspondence with building management.
- Prepare updates to Client Database.
- Assist assigned Managers with project status updates.
- Communication with agencies, government offices, and client representatives to advance projects.
- Track permits, approvals and other submittals with the appropriate external agencies.
- Prepare application paperwork and submit application packages to various agencies, boards and committees with jurisdiction over project work.
- Make deliveries as needed.
Qualifications
- Qualified candidates will have previous administrative support experience in a busy office setting.
- Proficiency in MS Office 2010 required.
- Ability to multi-task and work effectively within a team.
- Professionalism and effective communication skills a must.
- Experience with budgets, invoicing and collections, a plus.
- Prior BST experience a plus.
- Prior experience working in a Land Surveying office and/or civil engineering office, a plus.
- Maser Consulting is an equal opportunity employer (M/F/D/V). We recruit, employ, train, compensate, and promote without regard to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, disability, veteran status, or any other basis protected by applicable federal, state or local law. Maser Consulting is an Equal Opportunity Employer (M/F/D/V).
- https://careers-maserconsulting.icims.com/jobs/1489/administrative-assistant/job?mode=job&iis=Job+Board&iisn=Indeed&mobile=false&width=656&height=500&bga=true&needsRedirect=false&jan1offset=-300&jun1offset=-240
