DESCRIPTION
Michael Baker International is currently seeking an Administrative Assistant to provide support for our Tampa and Central Florida office staff. The Administrative Assistant will carry out various communications initiatives including presentations, power point creation, office-wide email correspondence, and other highly visible product. Duties include:
- Design and format reports, forms, correspondence, utilizing the firm’s standard and highest possible quality orientation
- Create, format, type, edit, proof, and finalize reports and presentations with great attention to detail using extensive experience with Microsoft Excel, Word (including Mail Merge), and Power Point.
- Open, sort, review, and organize incoming, outgoing mail and correspondence. Independently draft/compose routine letters and general correspondence (including email) from verbal direction or from knowledge of processes and procedures.
- Work on a variety of special projects as needed with multi-tasking as necessary.
- Coordinate arrangements for internal/external meetings, conference calls, combine and disseminate materials for meetings and calls as required.
- Track and maintain items related to maintenance of the office fleet vehicles.
- Prepare and schedule activities such as travel arrangements, internal and external business meetings, client of third-party appointments, conferences and general office events, including scheduling of conference room use.
- Monitoring expenses for the office with responsibility to budget adherence, review and coordinate approval of all expenses including processing accounts payable invoices.
- May also attend meetings and distribute minutes.
- Works collaboratively to support proposal teams to prepare winning proposals, presentations, and award submissions.
- Supports the proposal lead in production efforts, including: attend kick off meeting, complete tasks assigned responsibilities and adhere to production schedule; assist technical capture manager in developing win themes; text review/edit/formatting; participate with document reviews.
- Attends business development meetings, supports development of content for proposals, and creates marketing collateral.
- Utilizes task management, best practices tools, and communication skills to manage, organize, and prioritize multiple assignments and meet competing deadlines. Promptly reports to issues and asks for help.
- Occasional travel may be required.
- Other Duties as assigned.
PROFESSIONAL REQUIREMENTS
- Bachelor’s Degree, or equivalent work experience; and at least 2-4 years of related experience.
- You’ll need to be outgoing, organized and assertive.
- Excellent English language skills, written and verbal, are essential to success in this role.
- Must be able to quickly get up to speed on our policies, procedures and databases and acquire an understanding of the company’s service offerings.
- Strong computer skills & Microsoft Office
- Prior experience within the Architecture, Engineering or Construction industries is preferable.
COMPENSATION
The salary range for this position is $20.29-$39.43/Hour. This will be dependent on the experience and expertise of the incoming candidate
ABOUT US
Michael Baker International, a leading provider of engineering and consulting services, including design, planning, architectural, environmental, construction and program management, has been solving some of the world’s most complex infrastructure challenges for more than 80 years with a legacy of expertise, experience, innovation and integrity.
Based in Pittsburgh and with nearly 100 offices nationwide, we partner with clients on everything from roads, bridges, tunnels, mass transit, and airports, to water treatment plants, arctic oil pipelines, environmental restoration and specialized overseas construction. We serve as a trusted adviser to the communities we serve, making them safer, more accessible, more sustainable and more prosperous.
We provide visionary leadership in facilitating transformational change for our clients. Our work delivers differentiating innovations and dedicated experts who challenge the status quo and share a world of diverse experience and an impassioned entrepreneurial spirit. We deliver quality of life.
We Make a Difference.
Michael Baker International is proud to be an Affirmative Action/Equal Opportunity Employer. Michael Baker International provides equal employment opportunity for all persons, in all facets of employment. Michael Baker International maintains a drug-free workplace and performs pre-employment substance abuse testing and background checks. As a covered federal contractor, Michael Baker International is required to comply with Executive Order 14042, Ensuring Adequate COVID Safety Protocols for Federal Contractors, and its implementing guidelines. If the federal vaccine mandate is found to be valid and enforceable, this will include ensuring that all covered employees are fully vaccinated for COVID-19, except in limited circumstances where there is a legal entitlement to an accommodate. We encourage all qualified applicants to apply for any open position for which they feel they are qualified and all will receive consideration for employment without regard to race, color, religion, age, gender, sexual orientation, gender identity, national origin, citizenship status, marital status, genetic information, disability, protected veteran status or any other legally protected status.
EEO is the Law. Applicants to and employees of Michael Baker International are protected under Federal law from discrimination.
APPLY NOW
- Job Identification 301387
- Posting Date 02/04/2022, 09:01 AM
- Job Schedule Full time
- Practice Corporate
- Region Southern
- Federal No
- Locations 4211 West Boy Scout Blvd, Tampa, FL, 33607, US
https://ebxs.fa.us2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_2/job/301387/?src=JB-10100
