Job details
Salary $16 – $20 an hour
Job Type Full-time Part-time
Number of hires for this role 1
Qualifications
- US work authorization (Required)
- High school or equivalent (Preferred)
Full Job Description
Administrative Assistant
Responsibilities
- Answer and direct phone calls
- Organize and schedule appointments
- Coordinate meetings
- Write and distribute email, correspondence memos, letters, faxes and forms
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies
- Maintain contact lists
- Provide general support to visitors
- Act as the point of contact for internal and external clients
- Maintain company certifications
- Prepare and submit RFP/RFQ bid documents
- Liaise with President and team members to handle any requests and queries
- Anticipate the needs of others in order to ensure their seamless and positive experience
Requirements
- Associates degree however a Bachelor’s degree is preferred; additional qualification as an Administrative Assistant or Secretary will be a plus
- Proven experience as an administrative assistant, virtual assistant or office admin assistant
- Knowledge of office management systems and procedures
- Construction [management] knowledge preferred
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem-solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- Desire to be proactive and create a positive experience for others
Job Types: Full-time, Part-time
Pay: $16.00 – $20.00 per hour
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Education:
- High school or equivalent (Preferred)
Experience:
- Administrative assistant: 2 years (Required)
Work Location: One location
