Job details
Job Type Full-time
Full Job Description
Description: We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our Upper Management and employees, assisting in daily office needs and managing our company’s general administrative activities. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.
Will help with Sales contracts .
? Enter contracts in computer system
? Receive and post deposits in computer system.
? Make copies of checks, money orders and payment confirmations
? Confirm Initial Sales Checklist is completed executed and uploaded by the salesperson in Salesforce
? Create physical binder
? Communicate with other departments.
? Assist with closings and commissions for sales people.
. Requirements: Candidate must be reliable and dependable person who can work On task and with a friendly personality.
Successful candidate will be self-motivated, organized and detail-oriented with an ability to multitask while working in a fast-paced environment Can be fast paced at times and need to multi task.
Must be able to communicate and work well with others.
The ideal candidates will possess:
- Knowledge of modern office practices, procedures and alphabetical file set up and maintenance
- Excellent communication, spelling and grammar skills
- Ability to follow oral and written instructions, and perform detailed clerical work in a methodical, independent and thorough manner with speed and accuracy
- Typing,computer, and windows based software experience
- Exceptional customer service skills
- Excel knowledge is a plus
- Punctual
- Quickbooks knowledge a plus
- Notary preferred
SKILLS:
Proven experience as an administrative assistant or office admin assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
High School degree;
Previous experience as an Administrative assistant or Secretary will be a plus
Job Type: Full-time
Work Location: Multiple Locations
