As the Administrative Assistant, you will help our growing real estate team ensure they can focus on what they do best- Real Estate!
You will represent the team, serving as a great first impression and the initial point of contact.
Administrative Duties
Maintain database management systems * Maintain updated database of clients as well as suppliers, and all entities that realtor does business with, i.e. Attorneys, Association Managers, Inspection Companies, Contractors, etc. * Preparing listing agreements * Managing new listing and entering into MLS, order photos and video, upload photos to MLS as well as all feeder websites * Participating in preparation of regular reports on listing performance * Participating in preparation of open houses and their announcements * Update Marketing Assistant with any changes * Assisting with all due diligence: reports, specific documents, inspections, keeping track of transaction, closing scheduling meetings and appointments for showings * Preparing documents such as show-sheets and property information * Manage day-to-day office operations * Develop and implement systems for sellers, buyers, lead generation, contact database management, and back office support * Create and maintain an Operations Manual that documents all systems and standards * Coordinate the purchase, installation, and maintenance of office equipment * Serve as the first point of contact in handling customer inquiries or complaints * Responsible for keeping the Team informed regarding any problems or issues that need to be handled.
What We’re Looking For
Previous real estate experience is a plus, but not a deal breaker.
Strong attention to detail * Outstanding organizational and time management skills
Able to multitask and prioritize daily workload * Discretion and confidentiality when handling PIP information * Proficiency in Word, Excel, Windows and MAC * Excellent verbal and written communications skills * Loves organizing and tracking data * Reliable and responsive * Is flexible, experienced in professional communications, and not easily rattled * Is coachable/loves to learn/not afraid to put in the hard work to grow personally as well as professionally * Proactive (mind-reader) * Motivated and positive * Must have a driver’s license and reliable transportation.
Job Type: Full-time
Salary: $30,000.00 to $34,000.00 /year
Experience:
- data entry: 3 years (Preferred)
- Office Administration: 5 years (Preferred)
Education:
- Associate (Required)
Work Location:
- One location
This Job Is:
- A good fit for applicants with gaps in their resume, or who have been out of the workforce for the past 6 months or more
- A good first job for someone who is just entering the workforce with limited experience and education
- A good first job for new college grads
- A job for which military experienced candidates are encouraged to apply
