Urgently hiring
Job details
Salary $55,000 – $65,000 a year
Job Type Full-time
Number of hires for this role 1
Qualifications
- US work authorization (Required)
- Bachelor’s (Preferred)
Benefits Pulled from the full job description
Health insurance
Dental insurance
401(k)
Flexible spending account
Paid time off
Employee assistance program
Vision insurance
401(k) matching
Life insurance
Full Job Description
Transflo Administrative Assistant Job Description
The Administrative Assistant is responsible for supporting the Executive Leadership Team and reports directly into the CEO and CFO. A 50/50 onsite/remote schedule is required in this role. While an onsite presence is needed for maintaining the space, presentations and reports may be completed remotely. Transflo is an equal opportunity employer – diversity, inclusion and belonging drive the culture. Transflo encourages all applicants who meet the qualifications to apply.
Job Requirements:
· Answer phones and greet visitors
· Schedule appointments and maintain calendars
o Assist each Executive Leadership Team member with administrative and repetitive tasks within their groups
· Schedule and coordinate staff and other meetings
· Schedule conference rooms
o Organize and prep materials
o Prepare conference area
o Book reservations
o Order food
· Collate and distribute mail and package deliveries, assist with outbound mailings and deliveries including new hire packages and laptop equipment
o Maintain mail machine
o Prepare UPS and Fed Ex packages when IT is not available
o Order company supplies
o Prepare New Hire Packets
o Maintain the breakroom assure that it is properly supplied
§ Stock cups, creamer, plates, cutlery, paper-towels, sugar
§ Maintain vending machines (beverage and snack)- ensure stocked
§ Maintain refrigerators
· Prepare communications, such as memos, emails, reports, and other correspondence
· Create and maintain filing systems, both electronic and physical
· Assist with travel arrangement and expense reports
· Assist with event planning and coordination, including trade shows and user group conferences
· Adhere to all department and company policies
· All other duties as assigned
Qualifications:
· College Degree, preferred
· 3 years of experience in an assistant role
o Exc. Telephone acumen
o Exc. Ability to greet
· Proficient in MS Office Suite, inc. PowerPoint
· Ability to work independently and follow directions
· Ability to meet and exceed deadlines
· Ability to edit documents quickly
o Detailed oriented
· Excellent vocabulary
· Professional acumen
o Poised
· Honest, trustworthy, reliable, detailed oriented, dedicated
· Excellent time management skills
· Ability to work onsite as needed or remote when able
Physical Demands:
· Walk, stand, lift up to 30lbs, reach, bend, carry, hear, computer dexterity, speak, greet.
Job Type: Full-time
Pay: $55,000.00 – $65,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Supplemental Pay:
- Bonus pay
Education:
- Bachelor’s (Preferred)
Experience:
- Assistant: 3 years (Required)
- Advanced Excel and Powerpoint: 2 years (Required)
Work Location: One location
