Administrative Assistant/Project Coordinator – Ayres Associates (Tampa)

by | Aug 8, 2021 | Job Opportunities

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#2123B

Finding the right fit:
We’re looking to add a dynamic individual to our team! This is an ideal position for a dependable self-starter with strong communication and organizational skills, attention to detail, and ability to handle multiple tasks simultaneously. You’ll be at the center of delivering strong customer service to internal and external stakeholders.

On any given day, you’ll:  

  • Work closely with division and broader office staff to provide support on project coordination and client communications.
  • Create project-related documents such as reports, graphics, spreadsheets, contracts, proposals, forms, and letters that adhere to company policy, style, and format.
  • Assist with coordination of division meetings and events.
  • Manage files, make copies, prepare and collate reports, and perform miscellaneous project coordination duties.
  • Collaborate with Accounting, Marketing, Human Resources, and IT on various tasks, including record keeping, report generation, and database updates.
  • Adhere to corporate and quality guidelines, review contractual obligations/scope of work and assist in the production of deliverables.

Required Qualifications:

  • An associate degree or higher that has equipped an individual with strong communication, analytical, and problem-solving skills.
  • A minimum of ten years of administrative assistant experience.
  • Ability to write, edit, and proofread written materials, which could include letters, reports, and contracts.
  • Proficient in MS Suite to create and import tables, charts, and graphics.  

Desired Skills and Experiences:

  • A strong communicator who is comfortable working independently and with a team.   
  • Dependable, organized, flexible, service-minded, open to learning new things, and having the ability to multi-task.
  • General financial/accounting experience.
  • Ability to maintain a positive attitude and establish a professional, welcoming and inclusive environment for anyone working with the company.
  • Experience with programs such as SmartSheet, Adobe Suite, Microsoft Publisher, and Deltek Vision beneficial.
  • Good understanding of the engineering industry or previous experience working for an engineering company.

Affirmative Action/Equal Opportunity Employer: Minorities, Women, Veterans, People with DisabilitiesAccessibility: If you need an accommodation as part of the employment process please contact Human Resources at
Phone: (715)-831-7542
Email: [email protected]

Equal Opportunity Employer, including disabled and veterans.

http://jobs.ourcareerpages.com/job/643077~Primary?source=Indeed