Job description
We are an established real estate developer looking to add a professional and polished individual to our growing company. WE NEED SOMEONE GOOD. We are looking for a motivated, extremely organized, and detail-oriented administrative assistant to work closely with our CEO. The person we are looking for will enjoy and flourish “wearing many different hats”; takes initiative, but also takes direction, is positive, intelligent, organized, multi-tasking, detail-oriented, and computer savvy.
This job is phone and computer heavy, and you may be mobile between the CEO’s home and local properties.
This is a LONG-term position, so do NOT apply if you want a quick gig, are filling a temporary gap in employment, or if you are a job hopper. We do not have time to waste – ours or yours. There is never a dull moment at this career, every day is different and if you are willing to work, this is a wonderful opportunity for career permanence and growth within a company that holds long-term success and vision for industry growth!
Job Requirements:
- Bachelor’s degree preferred
- Proficient Microsoft Office Suite Application- Word, Excel, Outlook
- Proficient in Adobe Suite, AdobeSign knowledge and experience
- Proficient with use of Gmail suite and application, i.e. Google Drive
- Advanced knowledge of computers
- Excellent grammar, writing and editing skills
- Experience in scheduling appointments, and administrative tasks
- Clean criminal background
- Clean drug test, and no drugs at all
- MLS and Craigslist posting experience
- Contract writing, obtaining quotes, bid negotiation
- Knowledge and experience in construction, home maintenance, and repairs
- Property Management Software experience a plus (prefer proficiency in Insightly and Buildium)
- Interest and/or basic knowledge in property management and real estate development (commercial, multi-family, or single family properties all okay),
- Basic construction knowledge or experience as you will be working in property maintenance, renovation, and new development.
- EXTREMELY organized, as your main job will to keep the CEO organized, at appointments, and on tim
What you will be doing:
- Keeping the CEO’s schedule and workspaces organized
- Organize an ever-changing schedule of business and personal items
- Work side by side with the CEO for daily operations of business and anticipate needs
- Scan, save, file and organize documents
- Prepare letters and emails
- Writing/editing MLS/craigslist/vacation rental listings
- Possible performing basic photography
- Field phone calls and questions from existing and potential tenants
- Set appointments to schedule showings
- Prepare leases for qualified tenants
- Request and obtain bids for and schedule of property maintenance and repairs, for large and small projects, and major and minor construction
- Daily tasks to include obtaining bids from at least three subcontractors/vendors/manufacturer per trade, asking detailed questions, calculating square footage, etc.
- Procure office and household equipment, supplies and services as needed
- Working occasional weekends to accept phone calls from CEO/vendors/contractors/etc., accept forwarded phone calls, and schedule and attend appointments for showings.
- Research properties for due diligence, searching county property appraiser website, MLS comps, etc.
- Research city and county codes for various items, as they pertain to individual projects and the growth and development of the company as a whole
- FOLLOW-UP
About you:
- You’re professional.
- You’re smart and honest.
- You’re extremely organized, enjoy organizing others.
- You’re detailed oriented and you follow-up.
- You’re particular and are excellent at spelling and grammar.
- You anticipate needs and requests and take initiative.
- You are an independent thinker with ability to make decisions.
- You have effective communication skills and will constantly keep the CEO and others around you informed and updated.
- You enjoy organizing and planning and are very good at it.
- You excel at time management, following a schedule; you are always on time and never late.
- Must work well under pressure and in high stress environment.
- You follow-up.
- You have a “can do” attitude.
- You’re willing to do anything to get the job done RIGHT.
- You CARE and take pride in your work and go over and above call of duty.
- You are willing to take direction.
- You must be willing to have occasional calls after hours, forwarded office phone calls, and schedule and attend weekend appointments for property showings.
- You CARE and take pride in your work.
- You follow-up. The job is not done until it’s done.
Please include cover letter and resume. Please include the phrase “Anything worth doing is worth doing right” somewhere in your cover letter. If you don’t, we will ignore your resume. We need someone who is detail oriented and pays attention to everything they are doing.
We are looking to hire immediately but we will wait for the right candidate.
