Job details
Job Type Full-time
Number of hires for this role 2
Qualifications
- Bachelor’s (Required)
Full Job Description
POSITION SUMMARY:
The Adminstrative Assistant will provide support to the Chief Executive Officer (CEO). This position will be responsible for performing the day-to-day administrative and strategic business needs tasks, allowing maximization of the CEO’s time and business efficiencies. Requires high energy, focus and drive. Duties may be administrative and project-based and include arranging meetings, travel, handling of information requests, research, transcription and aiding in presentation and proposals, attending meetings, report preparation, correspondence, and liaising with internal and external personnel. The position requires a high level degree of professionalism, diplomacy and discretion in handling confidential information, initiative and independence in supporting the CEO on a wide variety of tasks. This is a dynamic role in which this person will have the opportunity to gain insight into the operations of the company.
PRIMARY DUTIES AND RESPONSIBILITIES:
- Responsible for the effective coordination and follow-through of all travel business activities and commitments of the CEO, including the management of the CEO’s complex Outlook calendar of key events, meetings, and deadlines.
- Responsibilities include ensuring all travel arrangements have been made, all meetings are scheduled and ensuring the CEO stays on schedule.
- Must understand how to maneuver through airports. Logistics of getting to and from airports in different cities. Familiar with checking in and out of hotels.
- Handle telephone calls for the CEO from both internal and external sources.
- Work with other administrative personnel to accomplish organizational goals.
- Demonstrate the ability to handle multiple tasks with little or no supervision.
- Other duties as may be assigned from time to time.
KNOWLEDGE AND SKILLS:
- Ability to travel at anytime and interface well with internal and external customers and to represent the CEO in a highly professional manner.
- Must be comfortable and assertive in communicating effectively and professionally with customers and external contacts to the organization.
- Strong analytical and critical thinking abilities.
- A basic knowledge of current events and interest in law and legal issues is necessary to excel in the position, and an understanding of the American political system and government is a plus.
- Must possess advanced writing and communication skills.
- Must be able to maintain a highest level of confidentiality with the ability to handle sensitive material concerning the organization and the CEO’s role.
- Ability to exercise independent judgment and make sound decisions.
- Good organizational and time management skills with strong initiative.
- Extremely motivated and performance-driven individual with the ability to work as part of a team.
- Strong ability to multi-task while prioritizing competing responsibilities.
- Friendly, personable and professional.
QUALIFICATIONS
- Bachelor’s Degree required
- Be able to have a flexible schedule that would allow travel.
- Ideal candidate has a strong interest in law and government and keeps abreast of current events.
- Computer skills with Microsoft office equipment and software to include: Word, Outlook, Excel, Adobe, and PowerPoint.
Job Type: Full-time
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
- Overtime
Education:
- Bachelor’s (Required)
Work Location:
- One location
Work Remotely:
- No
