Administrative Assistant – SES (Tampa)

Under general supervision, the Administrative Assistant provides general and specialized administrative support to the CEO. The responsibilities of this position are complex and varying, for which processes and solutions must regularly be created.

Responsibilities and Duties

Demonstrates regular, reliable and predictable attendance.Provides administrative support to the executive team. Schedules appointments and meetings, and arranges travel and conferences.Compiles information and prepares a variety of drafts and finished documents including schedules, presentations, charts, graphics, tables, and reports. Reviews finished materials for completion, accuracy, format, grammar, spelling, and composition.Coordinates and/or attends meetings and records/transcribes minutes.Submits and tracks purchase requisitions, expense reports, travel requests, information technology requests, and facility requests.Receives phone calls, answers requests for factual information, and/or directs calls to the appropriate associate or department Handles incoming and outgoing mail and correspondence, including opening, reviewing, routing, and distributing.Orders, maintains, and tracks an adequate inventory of office supplies and forms, obtaining proper approvals and staying within allotted budget.May coordinate the work of a support staff, including training, coaching and communicating policies and procedures.May serve as a department delegate on administrative projects and committees.

Qualifications and Skills

Bachelors degree required.

Prefer at least two years of progressively responsible experience in administrative support positions required Or any combination of academic education, professional training or work experience, which demonstrates the ability to perform the duties of the position.

Intermediate to advanced level of Microsoft Office skills, including Word, Excel, PowerPoint, and Access Effective organizational, time management and prioritization skills Ability to administer busy calendars and schedules in Lotus Notes or similar software Excellent oral and written communication skills Demonstrated personal initiative to work independently to complete assigned projects or goals Ability to exercise sound judgment and reasoning in executing day-to-day responsibilities Knowledge of department, organization, administrative systems and processes Excellent telephone skills and knowledge of business protocols and standards of etiquette applied to a variety of situations Excellent abilities in office organization and attention to detail Proven ability to work with highly confidential and sensitive information pertaining to business strategies, products and associates.

Job Type: Full-time

Required education:

• Bachelor’s

Required experience:

• Administrative Assistant: 1 year
• https://www.indeed.com/cmp/Vastec/jobs/Administrative-Assistant-003d5148ba093096