Job details
Salary $36,000 – $50,000 a year
Job Type Full-time
Number of hires for this role 1
Qualifications
- Customer Service: 2 years (Preferred)
- Accounts payable: 1 year (Preferred)
Benefits Pulled from the full job description
Health insurance
Tuition reimbursement
Paid time off
Employee discount
Life insurance
Full Job Description
The Office Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports executives through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field’s concepts, practices and procedures. Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected.
Responsibilities:
- Answer and direct phone calls
- Organize and schedule meetings and appointments
- Maintain contact lists
- Produce and distribute correspondence memos, letters, and forms
- Maintain filing systems
- Order office supplies
- Provide high quality support to customers
- Provide information by answering questions and requests
- Assist Accounting Manager with accounts payable duties
- Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
- Maintaining supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
- Contribute to team effort by accomplishing related results as needed
- Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
- Handle sensitive information in a confidential manner
- Take accurate minutes of meetings
- Coordinate office procedures
- Reply to email, telephone or face to face enquiries
- Develop and update administrative systems to make them more efficient
- Resolve administrative problems
- Greet and assist visitors to the office
- Assist in administration of sales contract
- Schedule post-contract appointments with interior designers
- Maintain accurate customer files
- Check all start packages for completeness prior to being provided to Construction Manager
- Assist Accounting Manager with accounts payable duties
Requirements:
- Proven admin or assistant experience
- Knowledge of office management systems and procedures
- Excellent time management skills and ability to multitask and prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Buildertrend experience a HUGE plus
- Proficient in MS Office
- At least 2 years of experience in the field or in a related area
- High school diploma or equivalent; college degree preferred
Administrative Assistant top skills & proficiencies:
- Customer Service
- Administrative Writing Skills
- Microsoft Office Skills
- Analysis
- Professionalism
- Problem Solving
- Supply Management
- Inventory Control
- Verbal Communication
- Office Administration Procedures
- Typing Skills
- Attention to Detail
- Accuracy
- Multitask
- Telephone Skills
- Teamwork
- Discretion and Judgment
- Patience
This Job Is Ideal for Someone Who Is:
- Dependable — more reliable than spontaneous
- People-oriented — enjoys interacting with people and working on group projects
- Adaptable/flexible — enjoys doing work that requires frequent shifts in direction
- Detail-oriented — would rather focus on the details of work than the bigger picture
- Achievement-oriented — enjoys taking on challenges, even if they might fail
- Autonomous/Independent — enjoys working with little direction
- Innovative — prefers working in unconventional ways or on tasks that require creativity
- High stress tolerance — thrives in a high-pressure environment
Job Type: Full-time
Pay: $36,000.00 – $50,000.00 per year
Benefits:
- Employee discount
- Health insurance
- Life insurance
- Paid time off
- Tuition reimbursement
Schedule:
- 8 hour shift
- Monday to Friday
Supplemental Pay:
- Bonus pay
Experience:
- Customer Service: 2 years (Preferred)
- Accounts payable: 1 year (Preferred)
Work Location: One location
