Job details
Salary $18 – $20 an hour
Job Type Full-time
Number of hires for this role 1
Qualifications
- High school or equivalent (Preferred)
- Microsoft Office: 2 years (Preferred)
Full Job Description
We have an opportunity for a Full-time Administrative Assistant at our corporate office in Tampa, FL.
Our organization is one filled with a diverse group of hardworking individuals. On our team, everyone plays an integral role in our daily operations. The Administrative Assistant will work directly with the Director of Change Management and the Operations Team and will be responsible for performing a number of administrative duties. The ideal candidate will be highly self-motivated, professional and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment.
Summary of Responsibilities:
- Provide day to day support to all aspects of the Director of Change Management as well as the COO and the Operations Team.
- Handle complex and confidential administrative duties: prepare correspondence, emails and letters; attend meetings as necessary.
- Manage, coordinate and maintain schedules and calendars, including scheduling meetings and travel arrangements; prepare related expense reports.
- Create and build presentations for the Operations Team, including collection and analyzing information for PowerPoint slides, incorporating multi-media materials (video, music, web content, etc.).
- Work independently and within a team on special, non-recurring and ongoing projects.
- Assist with planning, organizing and arranging meetings and corporate events.
- Maintain and update department phone list, email distribution lists, and other similar systems.
- Update and distribute daily, weekly and monthly reports.
- Set up, track and manage multiple project timelines and schedules.
- Maintain files for each project ensuring the most current documents are on file and project history is organized.
- Other duties as assigned.
Qualifications:
- High school diploma or GED preferred, 4-year degree a plus. · Minimum 3 years administrative experience.
- Excellent verbal and written communication skills; Proficiency with Microsoft Office applications.
- Strong communication and organizational skills; Ability to read, write and communicate in English effectively.
- Ability to work independently and as part of a team; interact professionally and respectfully with others.
- Ability to prioritize tasks, manage projects and meet multiple deadlines in a fast-paced environment with a sense of urgency; be flexible with change.
- Be able to recognize and maintain strict confidentiality.
Benefits Offered:
- Up to 4 weeks (20 days) PTO per year!
- Paid Holidays
- Medical – up to 85% company paid!
- Dental & Vision
- Flexible Spending
- 401K with company match – no waiting period to participate!
- Company paid Life Insurance, LTD and STD
- Employee discounts, and more!
PHYSICAL REQUIREMENTS:
- Regularly required to sit, stand, walk, use hands and fingers to feel and handle, reach with arms and hands, talk, and hear; use various computer and office equipment, be able to sit for extended periods working at a desk and/or attending/conducting meetings.
- Ability to move throughout the branch location(s); stand and/or walk for long periods of time, standing or walking on hard surfaced floors.
- Ability to walk, stand, reach, bend, twist, turn, squat, stoop, kneel, climb, push, pull as well as lift/carry files/boxes weighing approximately 10-30 pounds each as necessary.
- Vision abilities include close vision, color vision, depth perception, and focus adjustment.
- Noise level in the work environment ranges from quiet to loud.
- Will be required to wear Personal Protective Equipment (PPE) as necessary.
Disclaimer: This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at management’s discretion.
About Stellar Partners, Inc. Headquartered in Tampa, Florida, Stellar Partners, Inc. is a leading airport retailer that develops, operates, and markets a portfolio of award-winning news/convenience and specialty stores that range from exclusive brands and regional favorites to well-known luxury brands. Founded in 1965, the company currently operates more than 60 stores that enrich the traveler’s shopping experience in 14 major U.S. airports. Stellar was named Best Airport Retailer for 2016 by Airport Revenue News. For more detailed information on the company and our brands, visit StellarAirportStores.com.
Equal Opportunity Employer (EOE)Minority/Female/Disabled/Veteran (M/F/D/V)
Job Type: Full-time
Pay: $18.00 – $20.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Employee discount
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday
Education:
- High school or equivalent (Preferred)
Experience:
- Administrative Assistance: 2 years (Preferred)
- professional office: 2 years (Preferred)
- Microsoft Office: 2 years (Preferred)
Work Location: One location
