- Direct all functions related to qualifying and assigning sales leads to the franchise sales department.
- Prepare and organize agreements and addendums.
- Assist in ushering sales deals through the closing process.
- Assist vice president and franchising team with all office support as needed.
- Types and formats general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
- Coordinate travel arrangements for office team including, but not limited to, airline, car and hotel reservations, directions, boarding passes and mileage logs.
- Demonstrate ability to prioritize and manage multiple assignments in a fast-paced environment to meet deadlines with efficiency and accuracy.
- Excellent attention to detail; executes responsibilities with a sense of urgency and follow-through.
- Candidate must be flexible and adaptable to rapid changes in the daily work environment and be resourceful in problem solving.
- Able to act and expedite in a project management capacity.
- Maintain and inventory office supplies.
- Assist, manage, track and report office budget.
- Answer phones, screen calls, take and deliver messages and place calls as directed.
- Organize, maintain and manage files.
- On and off-site meeting coordination including, but not limited to, preparation of agenda and accompanying presentations, catering, room set-up and other logistical details.
- Ability to record and distribute meeting minutes; speak to past notes on Managing Partner Calls.
- Maintain and facilitate Management team with recognition programs to include Birthdays, Corporate Anniversaries and seasonal greetings etc.
- Maintain calendar schedule for vice president to include scheduling meetings, updating company calendars and resolving scheduling conflicts.
- Organize, track down and report Franchise team expenses.
- Acquire and maintain accurate and up-to-date knowledge on Franchise Law, TSTE FDD and possess the ability to speak to it.
- Obtain and manage franchise licensing in applicable states in conjunction with our attorneys.
Preferred Skills
- 3-5 year minimum experience in an administrative support role
- Immediate and continuing production of high quality work output.
- Detail oriented and well organized to be resourceful and efficiently support a diverse, fast paced small office.
- Ability to prioritize work and organize own time.
- Consistently project a friendly and professional demeanor.
- Excellent verbal and written communication skills
- Strong and efficient time management skills.
- Advanced organizational skills and computer skills, i.e. Excel, Microsoft Word, PowerPoint, Outlook, Visio, internet based programs etc.
- Capable of working as part of a team as well as independently
- Self-Starter
|
