Job details
Job Type Full-time
Full Job Description
Administrative Assistant- Theater (Full-Time) Patel Conservatory at the Straz Center for the Performing Arts
Be Part of the Show at the Straz Center for the Performing Arts!
Located in downtown Tampa, the Straz offers flexible hours, event-based schedules including evenings and weekends, and a team-based work environment. Straz benefits for full-time staff include options for health/dental, vision and other benefits plus a generous 403(b) plan.
This role aids in the daily operations of the Theater Department and is responsible for coordinating all Theater Department-related administrative, curricular, communication, and event planning needs.
Primary Duties and Responsibilities:
- Serves as department administrative assistant, supporting departmental team members in meeting organizational goals.
- Serves as first point of contact for Theater Department initiatives such as Broadway Star of the Future Awards, Conservatory-to-Go and Theater workshops.
- Assists the Theater Department Managing Director with the hiring process and payroll for part-time adjunct faculty and guest teaching artists as well as ensuring that all required paperwork is completed accurately and within specified processing deadlines.
- Organizes auditions for the Theater department, including booking space, working with Acceptd and Admissions on registration set up and communicating details to students.
- Maintains purchase card records and receipts and settles all Theater Department charges with Finance.
- Prepares program brochure content and web site content and updates, as requested.
- Gathers data and prepares detailed documents and reports, as needed.
Admissions Related Responsibilities:
- Partners with the Admissions Office to ensure that all student records are up-to-date and accurate before students begin class.
- Teams with the Admissions department to schedule private lessons for the Theater department.
- Oversees class rosters and attendance for Theater instructors.
- Collects attendance records and creates attendance reports as needed.
- Fields incoming calls and emails for the Patel Conservatory Theater Department.
- Assists parents & students with class recommendations, placements, and communications.
- Implements and provides orientation for Theater students, parents, faculty, and staff.
Theater Production Responsibilities:
- Under the supervision of the Theater Managing Director, coordinates all aspects of Broadway Star of the Future Awards event and sees event through from planning to completion.
- Assists with coordination of departmental teaching and production schedules to ensure accuracy and accountability.
- Generates and maintains agreements and contracts for designers, directors, and production-related guest artists.
- Provides expense tracking detail to production for all Theater Department-related production settlements.
Other Responsibilities:
- May provide support to other Education Departments as assigned by Theater Department Managing Director.
- May teach select classes and/or provide production support in area of experience (e.g. choreography, lighting, sound, etc.).
- Acts as substitute teacher for Theater Department as needed.
- Performs other duties as assigned.
Supervisory Responsibilities:
This position does not contain supervisory responsibilities.
Minimum Qualifications (Knowledge, Skills, and Abilities):
- Must have received or be willing to receive the COVID-19 vaccine by date of hire to be considered for employment.
- Excellent administrative and planning skills.
- Strong teamwork and collaboration skills.
- Experience with establishing and maintaining positive relationships with children, parents, theater educators, artists, and administrators.
- Strong communication skills (both verbal and written).
- Strong multitasking and organizational skills.
- Proficient in the use of Microsoft Office applications.
- Availability to work a flexible schedule including nights and weekends when needed.
- Must be willing and available to work on-site(vs. remote work).
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Education and Work Experience: *
- A Bachelor’s degree is preferred; equivalent work experience may be substituted for college degree.
- Minimum of three years administrative experience required.
- Experience working in the performing arts field preferred.
- Experience with event planning, contract generation, scheduling, and record-keeping preferred.
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The David A. Straz, Jr. Center for the Performing Arts, Inc.is an equal opportunity employer committed to being an inclusive workplace and strongly believes in the importance of having a diverse group of individuals represented. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, gender identity, marital or veteran status, or any other protected class._
Please visit our website at www.StrazCenter.org to learn more about the Straz Center.
Job Type: Full-time
