ADMIN05028
ESSENTIAL JOB FUNCTIONS:
- Comply with all applicable rules, policies, standards and guidelines related to employment with Westminster Services and its communities.
- Assists in administrative duties by carrying out delegated, selected duties under the supervision of the Executive Director or Department Head. Create and maintain resident files as required. Will serve as Manager on Duty as required by the weekly MOD schedule.
- Responsible for maintaining and updating the Ad Valorem spreadsheet.
- Responsible for managing and maintaining updated Resident files; including Ins/Outs. Prepare and maintain Resident Directory twice a year or as required by dept head.
- Provide a monthly spreadsheet to the BOM with the resident’s information. Post notice when resident death is confirmed. Contact family the next day for arrangement details and send floral arrangement to family. Review and prepare Resident Incident Reports on a daily basis. Receive and distribute daily mail to residents and staff members.
- Responsible for preparing and maintaining a spreadsheet for the community’s projects. Record all project requests, and update the status for each project.
- Maintain office supply inventory and distribute as required by department heads. Manage the Petty-Cash for the community. Responsible for invoice coding for the community.
- Update the Resident’s Manual on a yearly basis. Manage the Outlook calendar for the different meeting rooms/conference areas in the community.
- Responsible for making daily check deposits at the local bank. Assist the Executive Director with managing the company credit cards assigned to the dept heads.
- Manage and supervise the Front Desk employees. Provide coverage as required.
The above job description is not to be construed as a complete listing of the assignments and responsibilities assigned to any employee; nor are such assignments restricted to those precisely listed in the description. This job description may change from time to time as the needs of the organization change.
ESSENTIAL QUALIFICATIONS:
Education:
Education:
- High school and college/vocational/technical training
- Equivalent educational and work experience for a business environment
- Notary Public a plus
Experience and Basic Knowledge:
- General business experience and the ability to work with people in all types of situations.
- Proficient secretarial and communication skills including expertise in word processing.
- An understanding and sensitivity of the confidential nature of material.
- Ability to handle multiple tasks.
- Experience in relating to upper management and Board of Directors.
- Knowledge of meeting planning.
- Emotional stability and dependability.
- Positive, supportive attitude that promotes the Management Services mission.
Physical and Environmental Requirements:
- Balancing, Kneeling, Reaching
- Crouching, Pulling, Standing
- Manual Dexterity, Pushing, Stooping
- Grasping, Lifting up to 40lbs.
Sensory and Communicative Activities with or without prosthetics of this position are:
- Hearing
- Seeing
- Speaking and Writing
An Individual in this position will be exposed to:
- Inside and outside environmental conditions
- Bloodborne pathogens (low risk)
- Respiratory pathogens
Qualifications
Behaviors
Required
Team Player: Works well as a member of a group
Enthusiastic: Shows intense and eager enjoyment and interest
Detail Oriented: Capable of carrying out a given task with all details necessary to get the task done well
Dedicated: Devoted to a task or purpose with loyalty or integrity
Motivations
Required
Job Security: Inspired to perform well by the knowledge that your job is safe
Flexibility: Inspired to perform well when granted the ability to set your own schedule and goals
Ability to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organization
Education
Preferred
Associate Degree or better.
Experience
