(JO-2202-148074)
Full-Time
Ultimate Staffing is currently seeking an Administrative Assistant with 2 years of administrative experience for a contract-to-hire position in the South Tampa area. The right individual will be friendly, have an outgoing personality and motivated to learn!
Within this exciting role the ideal candidate will provide full administrative support, including phone and email support, typing reports, copying, scanning, filing and distribution of correspondence
What you’ll do on a typical day:
Support executive management through the coordination of calendars. Assist with travel arrangements as needed. Prepare expense reports
Support on-boarding of local and remote employees and contractors including cubicle assignments/setup, equipment, and welcome procedures. Support off-boarding of employees and contractors including termination notices for budget and timekeeping, and collection of equipment and company property.
Provide event support by scheduling and facilitating department-wide meetings and townhalls. Plan, facilitate, communicate, and expense team and department-wide events. Participate and support planning and execution of building-wide and company events
Gather and coordinate department reporting including operating reports, weekly status, initiative status, project status, timekeeping reports. Perform ad-hoc reporting as requested by executives and management.
At a minimum, you’ll need:
2 years administrative assistant experience or experience in office management
Proficient in Microsoft Office tools (Including Outlook, Word, Excel, & PowerPoint)
Demonstrated ability to effectively multitask and meet deadlines
Ability to support tasks of moderate complexity, which require discretion and independent judgment
Highly organized work style with excellent interpersonal skills
We are an equal opportunity employer and make hiring decisions based on merit. Recruitment, hiring, training, and job assignments are made without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, or any other protected classification. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.
