Description:
At Vector Solutions, it is our distinct privilege to serve the everyday heroes who serve others – the engineers who keep our buildings safe, the manufacturers who make the products we use every day, the first responders who protect us, and the educators who take care of our children. Through our award-winning online education, safety compliance, and performance optimization solutions, our mission is to change the world by saving lives, inspiring professionals, and elevating performance.
We believe in fostering a positive workplace culture that attracts talent, drives engagement, increases performance, and invests in employees’ happiness and satisfaction.
So, if you’re innovative, passionate about what you do, and driven by the need to push boundaries in order to serve the everyday heroes that serve all of us, then search for your forever career with us at Vector Solutions.
Vector Solutions is an Equal Opportunity Employer and does not discriminate against applicants on the basis of race, color, creed, religion, ancestry, age, sex, marital status, national origin, disability or veteran status.
Vector Solutions is seeking an Administrative Assistant to provide support to ensure efficient operation of the office, assisting in daily office needs and managing administrative activities. The Administrative Assistant will have the ability to effectively communicate via phone and email ensuring that all duties are completed accurately, delivered with high quality, and in a timely manner. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
- Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes.
- Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences.
- Coordinate travel arrangements and create expense reports in a timely manner using Concur.
- Assist the Executive Assistant with key team activities and events (such as all-hands meeting, team meetings, conferences and social events).
- Prepare professional business communication documents including memos, letters, and emails.
- Build and maintain good business relationships with executives and administrative staff across the organizations.
- Participation in general administrative duties, distributing mail, ad-hoc projects, committees and/or group events.
- Promote a fun and team-oriented work environment.
SUPERVISORY RESPONSIBILITIES
- This position does not have supervisory responsibilities.
. Requirements:
- Demonstrated experience with calendar management and/or prioritizing tasks in a fast-paced environment.
- Ability to effectively build strong relationships and work with all levels within the organization.
- Excellent oral and written communication skills with a high degree of accuracy and attention to detail needed.
- Experience with digital information management (file sharing, information storing, and shared drives). GSuite knowledge a plus.
- Takes initiative and speaks up to assist effectively setting action items and escalating issues.
- Understanding of travel and expense management. Experience with Concur a plus.
- Comfortable in an ambiguous environment.
- Self-directed and drives for results.
EDUCATION AND EXPERIENCE
Required
- 3 plus year of Administrative Assistant experience.
- Associates Degree
