Urgently hiring
Job details
Job Type Full-time
Number of hires for this role 1
BenefitsPulled from the full job description
Health insurance
Paid time off
Opportunities for advancement
Full Job Description
About us
Windward Building Group, Inc. (headquartered in downtown St. Petersburg’s Edge District) is hiring an Administrative Assistant. We are looking for a smart, motivated, highly organized, hardworking professional to fill this position and join our team. The right candidate for this position will be self-motivated, independent and able to work under tight deadlines in the fast-paced construction industry. This is a fantastic opportunity to join a growing family-owned business! This full-time position includes health insurance benefits, paid vacation time and opportunity for advancement. Experience in the construction industry is preferred, but not required.
Responsibilities Include:
- Set up new subcontractors and vendors by requesting W-9 and Certificate of Insurance
- Review Certificate of Insurance (COI) to ensure COI meets company requirements
- Receiving and processing accounts payable invoices, contacting subcontractors and vendors as necessary
- Review and add documentation to invoices as needed per company policy
- Research and resolve invoice discrepancies by acting as the liaison between the company, the subcontractor/vendor and onsite superintendents
- Request and process lien releases from subcontractors and vendors
- Process and track Notice to Owners
- Send Work/Purchase/Change Orders via email and process upon receipt
- Submit and track building permits with county municipalities
- Office administrative duties as needed
Please submit resumes and salary requirements via email. Local candidates only.
No phone calls, please. We look forward to hearing from you!
Job Type: Full-time
Benefits:
- Health insurance
- Paid time off
Schedule:
- 8 hour shift
Work Location: One location
