Responsibilities:
Administrative
• Perform functions such as greeting clients, answering & forwarding phone calls, distributing mail, filing documents, processing company paperwork, preparing & mailing documents and managing petty cash accounts
• Ensure office is clean and office equipment is properly stocked and maintained
Manufacturing Support
• Prepare and maintain accurate open job list report, including rentals and inventory tracking.
• Using knowledge of domestic and international shipping procedures, routes and rates, evaluate and arrange shipping for products
• Verify accuracy of incoming/outgoing shipments by reviewing purchase orders, sales orders, packing lists, manifests and invoices
• Record shipment data, such as weight, charges, space availability, and damages and discrepancies, for reporting, accounting and recordkeeping purposes
Sales Support
• Calculate commissions for sub-contractors
• Record incoming Purchase Orders, assign job numbers
Human Resources
• Daily download employee time records, check for accuracy of job allocation and submit to payroll companies
• Maintain current and accurate employee files, including compensation and vacation records
• Maintain strict confidentiality with respect to employee and financial records
Other tasks as assigned by General Manager
Required (minimum) Qualifications:
High School diploma or equivalent, US citizen or legal resident, prior administrative assistant experience (3+ years), proficiency in MS Word, Excel, Power Point), excellent written and verbal communication skills, demonstrated ability to work independently in fast paced environment
Desired Qualifications: Knowledge of domestic and international shipping methods, terms and procedures, familiarity with industrial manufacturing environments, processes and procedures
If you meet these requirements, call 813-448-6590 to schedule an interview and/or e-mail resume to [email protected]
Job Post: https://jobs.expresspros.com/us/JOB12653155/Administrative-Assistant/
