Position Details
Dept Number/Name: 0-1775-000 / Institute for School Reform
College Division: Acad Affairs-College of Education
Salary Plan: Staff
Job Code/Title: 2204 / Administrative Specialist
Hiring Salary/Salary Range: $35,000-$41,000
Position Number: 00045976
Position Location: TALLAHASSEE, FL
ORGANIZATIONAL SUMMARY:
The Institute for School Reform (ISR) in the College of Education is a nationally recognized research and training center that provides technical assistance to school districts and other service delivery leaders throughout the United States. The ISR’s $20 million budget is derived from grants from federal, state, and private sources. It is the mission of the ISR to implement research-based and innovative practices in Florida schools through the use of technical assistance, training, coaching, and program evaluation. The ISR, through various projects, seeks to help enable all schools in the state of Florida to provide a safe, effective, and efficient environment; to continuously improve the academic and social/emotional growth of ALL students; and to engage families and communities in the schooling process.
POSITION SUMMARY:
The Administrative Assistant collaborates with the fiscal agent to ensure all hiring and travel needs for the regional teams are met promptly, communicate all personnel changes, prepare, type and submit travel, maintains inventory of supplies and equipment, purchases office supplies for regional teams, maintain supervisor’s and SRLDs calendars and schedule meetings, handles general phone calls, engages proactively in day-to-day operations, format data charts, excel spreadsheets and memorandums and provides assistance, support and initiatives in regional team activities and related tasks.
RESPONSIBILITIES:
Collaborates with the fiscal agent to ensure all hiring and travel needs for the regional teams are met promptly.
Prepares, types, submits travel requests and forms as needed for staff to claim reimbursement of expenses.
Maintains inventory of supplies and equipment, and purchase equipment and office supplies for regional teams.
Provides assistance, support, and initiative in regional team activities and related tasks
Maintains supervisor’s and SRLDs calendars and schedules meetings as appropriate.
Perform other duties as assigned.
POSITION QUALIFICATIONS:
MINIMUM:
At least four years of experience in an office or administrative support position.
PREFERRED:
Bachelor’s degree in related field or business administration.
SPECIAL SKILLS/TRAINING:
Ability to type 40 to 50 wpm.
Strong knowledge of Microsoft Office, Excel and Word programs.
Strong verbal and written communication skills.
USF Tampa
Information for Applicants
This position is subject to a Level 1 criminal background check.
Job Opening Number: 28341
Posting Date: 09/07/2021
Posting End Date: 09/28/2021
How to Claim Veteran’s Preference:
This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant to Florida Statute 295.
Applicants claiming preference are responsible for providing required documentation AT THE TIME OF SUBMITTING APPLICATION; such documentation is required for eligibility determination.
Supporting documentation, in addition to the DD214, may be required based on eligibility criteria. If you are submitting a DD 214, please ensure the social security number and date of birth is redacted/removed.
For information on obtaining a DD 214 visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.
How To Apply
Click on the Apply Now button. When applying to an opening you will have the opportunity to upload a cover letter and resume.
Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above. YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.
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Equal Employment Opportunity
USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.
The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University’s Title IX Coordinator.
Work Location
Tallahassee, FL
About USF
The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report’s national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state’s 12 public universities. USF is a member of the American Athletic Conference.
Working at USF
With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
