Working Title: Special Magistrate Enforcement Liaison
Location: 631 Chestnut Street, Clearwater, FL 33756
This is a highly independent administrative position supporting enforcement Departments and parent Division. This position requires a high degree of internal and external public communications, negotiations and other legal functions including but not limited to; a broad range of complex legal and administrative actions which requires an extensive working knowledge the court system, Florida Law, State statutes and County ordinances. A strong emphasis is placed upon the preparation and presentation of; legal documents, orders, motions, briefs, and other legal pleadings and papers relating specifically to the County’s Special Magistrate judicial program.
Minimum Qualifications Requirements
- 5 years of highly responsible experience in legal or regulatory/law enforcement, paralegal, or clerical experience.
- Associate’s degree (or two years of other related college level education) in legal, accounting, business administration, or public administration and three (3) years of highly responsible experience in legal or regulatory/law enforcement, paralegal, or clerical experience.
- Bachelor’s degree in legal, accounting, finance, business administration, or public administration and one (1) year of highly responsible experience in legal or regulatory/law enforcement, paralegal, or clerical experience.
- Master’s or higher level degree in legal, accounting, finance, business administration, or public administration.
- An equivalent combination of education, training, and/or experience.
Additional Requirements
- Valid Florida Driver’s License at time of hire.
- Assignment to work a variety of work schedules including compulsory work periods in special, emergency, and/or disaster situations.
Highly Desirable
- 5 years of legal or regulatory/law enforcement, paralegal or clerk experience; preparing, processing, and maintaining case work and related legal documents
- Proficiency in the use of Microsoft Outlook, Word, Excel, PowerPoint, and SharePoint.
- Strong written and verbal communication skills
- The ability to handle sensitive and confidential matters with tact, diplomacy and poise is required.
- Detail-oriented with a focus on accuracy and timeliness
- Possess strong organizational skills
- Ability to manage and prioritize multiple tasks
- Professional, dependable and team player
- Ability to compile and analyze data and prepare statistical reports for customers and managers
- Knowledge of and experience with identifying, developing and implementing policy and procedures
- Strong problem-solving skills.
- Ability to be self-directed, have sound judgement, and take independent action.
Illustrative Tasks (These are examples and are not all inclusive.)
- Provides direct Special Magistrate administrative support to Code Enforcement and other Enforcing Departments.
- Performs all legal facets of the enforcing Divisions Special Magistrate programs independently.
- Prepares and files all legal documents: orders, joint motions, affidavits, requests for hearing, notice of hearing, discovery, stipulated agreements and any other documents.
- Manages the Divisions lien and lien reduction process.
- Provides technical guidance and recommendations to managers and other senior positions in matters pertaining to Special Magistrate cases.
- Applies effective interpersonal skills to communicate the Special Magistrate Program and its procedures to attorneys, property owners, investors, title companies, and other departments.
- Negotiates and effectively communicates the lien reduction process, (pursuant to the ordinance requirements).
- Processes fines, liens and other monetary payments and other financial matters.
- Performs and interprets complex case law and other research.
- Conducts interdepartmental training; procedures, presentations, and preparation of documents
- Work independently with minimal supervision
- Reviews and researches substantial liens and foreclosable properties in partnership with the County Attorney’s office.
- Researches, develops, drafts, and reviews written divisional policies and ordinances.
- Manages incoming and outgoing calls.
- Performs other related job duties assigned.
Knowledge, Skills and Abilities
- Knowledge of business English, spelling, punctuation, and arithmetic.
- Knowledge of modern office methods, practices, and procedures.
- Knowledge of laws and rules governing procedures and legal requirements encountered in government office operations.
- Knowledge of laws, rules, regulations, policies, and procedures as applied to highly specialize departmental administrative processes connected with enforcement and legal proceedings.
- Knowledge of modern recordkeeping practices.
- Knowledge of County functional and structural organization.
- Knowledge of use of administrative office equipment.
- Skill in making formal oral and written presentations to staff and citizens.
- Ability to work independently on complex tasks.
- Ability to keep complex records and assemble and organize data and prepare summaries of record reports.
- Ability to apply computer applications and software.
- Ability to compose routine and technical letters, memoranda and judicial documents.
- Ability to establish and maintain effective working relationships with counterparts and private industry.
