We are hiring for an administrative support position. The best candidate will enhance the department reputation by accepting ownership for accomplishing new and different requests, will explore opportunities to add value and efficiency to the company, and act as internal customer service to other employee partners.
This position gives the opportunity to become an Office Manager or higher.
Culture
Must Haves:
*the ability to maintain, develop and facilitate relationships with customers and other contacts inside and outside of the organization
*highly motivated and detail oriented personality
*a superior work ethic
*a positive attitude
*self-starter
*effective and professional oral and written communication skills
*good planning and organizational skills to balance and prioritize work
*the desire to work collaboratively with colleagues
*the desire to learn and grow personally and professionally with a growing company
*the ability to adhere to all company policies, procedures and business ethic codes
*a professional image
Duties including, but not limited to:
Accounts Payable
Review expense reports and credit card statements for accurate coding
Enter invoices into the AP system
Process weekly payment runs for AP disbursements
Match and file invoices with check copies
Research and resolve issues for vendors
Billing / Collections
Prepare and store information; preparing folders and labels for new accounts; rearranging materials for space allocations; filing information in designated areas
Key new accounts into Great Plains and Microsoft CRM
Maintain file integrity and operations by adhering to filing system procedures; following policies; reporting needed changes.
Provide information by locating files; searching files for misplaced items and replenishing information
Process invoicing as required
Other duties as assigned
Qualifications
High School Diploma, additional education a plus
1-2 years office/data entry experience preferred
1 year experience in A/R, A/P, or Billing
Knowledge in Great Plains and CRM a plus
Familiar with Microsoft Excel and Outlook
Expected range $17-19 per hour- based on experience
Bilingual- English/Spanish a PLUS
Drug and Criminal background check required
Supervisory Responsibility This position has no supervisory responsibilities.
Work Environment This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers and calculators.
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
This is a largely sedentary role; however, some filing, walking and carrying is required. This would require the ability to lift files, walk to the mail box, open filing cabinets and bend or stand on a stool as necessary.
Position Type and Expected Hours of Work This is a full-time position. Typical days and hours of work are Monday through Friday 8:00 a.m. to 5:00 p.m. Some flexibility in hours is allowed, but the employee must be available during the “core” work hours.
Travel No travel is expected for this position.
Required experience:
- A/R, A/P, or Billing: 1 year
- Basic Excel experience is a must
- Basic computer knowledge is a must (able to install devices and programs to a computer)
We offer full Medical, Dental and Vision benefits as well as 401k.
Job Type: Full-time
Pay: $17.00 – $20.00 per hour
Benefits:
- 401(k)
- Dental Insurance
- Health Insurance
- Life Insurance
- Paid Time Off
- Vision Insurance
Education:
- High school or equivalent (Preferred)
Work Location:
- One location
Typical start time:
- 8AM
Typical end time:
- 5PM
Setting:
- Other
Ergonomic Workspace:
- Yes
Administrative Duties:
- Scheduling
- Answering and routing phone calls
Financial Duties:
- Expense reports
- Processing payments
- Billing
- Payroll
- Purchasing
This Company Describes Its Culture as:
- Detail-oriented — quality and precision-focused
- Outcome-oriented — results-focused with strong performance culture
- Team-oriented — cooperative and collaborative
Schedule:
- Monday to Friday
- 8 hour shift
Company’s website:
Benefit Conditions:
- Waiting period may apply
Work Remotely:
- No
