This is an independent administrative office support position for Stormwater & Vegetation Division, Planning & Engineering section. An employee in this class exercises a high degree of independent judgment and is required to have an extensive working knowledge of departmental operations, and in particular, the incumbent’s agency or departmental area of assignment. Duties may include administrative responsibility for one or more specific department-wide operations and activities for the county, and/or supporting field personnel. Areas of specialty may include any or all of the following: budget, personnel, payroll, purchasing, risk management, finance or billing services, computer support, and other department specific services, activities or programs. An employee in this class has full departmental responsibility for ensuring the supporting administrative areas of assignment are completed in accordance with laws, policies, and procedures, by given deadlines. At this level, employees regularly develop work processes and procedures and may serve the administrative needs of several managers or supervisors. This position supports the Stormwater Vegetation Division and its Planning & Engineering Section.
Minimum Qualifications Requirements
- 3 years of clerical experience preparing, processing, and maintaining administrative records; or
- Associate’s degree in a related field plus 1 year experience preparing, processing, and maintaining administrative records; or
- An equivalent combination of education, training, and/or experience.
Additional Requirements
- Possession and maintenance of a valid Florida Driver’s License
- Assignment to work a variety of work schedules including compulsory work periods in special, emergency, and/or disaster situations.
Illustrative Tasks (These are examples and are not all inclusive.)
- Prepares or directs the preparation of documents, claims, department paperwork, requisitions, purchases, delivery of service, equipment, commodities, materials, and supplies.
- Provides information, assistance, and services to the general public, employees, and others in person, thru computer business applications, by telephone, or by other forms of communication.
- Processes, codes, and maintains personnel, property control, purchasing, claims, and/or fiscal records; performs arithmetical calculations; compiles reports for manager’s information.
- Maintains data bases, record systems, documents to coordinate workflow, maintain schedules, and meet quality requirements and other information on behalf of management.
- Coordinates, administers, and manages special projects, researches and prepares reports on administrative matters for associates, managers, and others.
- Coordinates clerical and administrative activities of several department sections.
- Compiles and analyzes data; prepares statistical and other reports for customers and managers.
- Provides information on department policies, procedures, and operations.
- Assists in development and updates of standards, policies and procedures.
- Prepares, edits and proofreads technical documents and develops standard document templates.
- Identifies and implements office productivity measures.
- Performs related work as assigned or required.
Knowledge, Skills and Abilities
- Skill in operating personal computer and performs data processing functions including using available software packages, encoding data, report generation, data entry, retrieval and other specialized and routine computer operations.
- Knowledge of laws, rules, regulations, policies, and procedures as applied to highly specialized departmental administrative processes connected with delivery of public services,
- Knowledge of business English, spelling, arithmetic and bookkeeping standards.
- Ability to plan, organize and manage work deadlines and develop effective office work procedures.
- Effective communication skills and the ability to provide information correctly and concisely, orally and in writing.
- https://chc.tbe.taleo.net/chc01/ats/careers/requisition.jsp?org=PCG&cws=1&rid=2368
