| This is independent administrative and/or supervisory office support work. Areas of specialty may include any or all of the following: budget, personnel, payroll, purchasing, risk management, finance, computer support, and subject matter specific services, activities or programs. Duties may include administrative responsibility or supervision of one or more specific department-wide operations and activities for the county or an office of moderate size, and/or supporting field personnel. An employee in this class has full departmental responsibility for ensuring the supporting administrative areas of assignment are completed in accordance with laws, policies, and procedures, by given deadlines. At this level, employees regularly develop work processes and procedures and may serve the administrative needs of several managers or supervisors.
Minimum Qualifications Requirements
- 3 years of clerical experience preparing, processing, and maintaining administrative records; or
- Associate’s degree in a related field plus 1 year experience preparing, processing, and maintaining administrative records; or
- An equivalent combination of education, training, and/or experience.
Additional Requirements
- Possession and maintenance of a valid Florida Driver’s License.
Highly Desirable
- Associated Degree or some college course work
Illustrative Tasks (These are examples and are not all inclusive.)
- Coordinates, administers and manages special projects for Director and Coordinators: researches and prepares reports on administrative matters for associates, managers and others.
- Develops and oversees records management controls, develops procedures, either automated or manual and trains staff in usage.
- Processes, codes and maintains personnel payroll, property control, purchasing, claims and/or fiscal records; performs arithmetical calculations; compiles reports for Director’s information.
- Coordinates clerical and administrative activities of several department sections.
- Compiles and analyzes data, prepares statistical and other reports for customers and managers.
- Provides information on department policies, procedures and operations.
- Prepares or directs the preparation of documents, claims department paperwork, requisitions purchase, delivery of service, equipment, commodities, materials and supplies.
- Resolves problems with customers, contractors, agencies, vendors, departments and/or providers.
- Maintains records of activities to coordinate workflow, maintain schedules and meet quality requirements
- .Operates personal computer and performs data processing functions including using available software packages, encoding data, report generation, data entry retrieval and other specialized and routine computer operations
- Performs related work as assigned or required.
Knowledge, Skills and Abilities
- Knowledge of laws and rules governing procedures and legal requirements encountered in government office operations.
- Knowledge of laws, rules, regulations, policies, and procedures as applied to highly specialized departmental administrative processes connected with delivery of public services, depending on area of assignment, in public safety, medical, health, utility, election, procurement, real estate, utilities, public works, and other department or subject matter specific services, activities or programs.
- Knowledge of the principles and procedures of office management and supervision.
- Knowledge of business English, spelling, arithmetic and bookkeeping standards.
- Skill in operating a personal computer using prescribed software applications including typing into automated computer information systems and skill in the operation of commercial word processing, database, and spreadsheet programs.
- Skill in making formal oral presentations to staff.
- Ability to plan, organize and supervise employees.
- Ability to develop effective office or field work procedures and clerical training programs.
- Ability to provide information correctly and concisely, orally and in writing.
- https://www.indeed.com/cmp/Pinellas-County-Government?campaignid=vjcmpinfo&from=vjcmpinfo&fromjk=d04b6be5b20455b3
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