We are a leading provider of consulting services that enhance the infrastructure and environment throughout Florida. We value passion, respect, growth, hard work, and teamwork. Our firm offers diverse transportation and environmental consulting design services for projects of all sizes throughout the State of Florida. We employ highly skilled professionals who include engineers, scientists, and technicians. With offices located in Tampa and Maitland, we serve many Florida Department of Transportation Districts and municipalities throughout the region. We have Service Groups that are focused on Highway & Drainage, Traffic, and Environmental services in the transportation design industry.
Description
Full time position available in the Tampa Corporate Office. The ideal candidate will have the ability to perform project administration, office operations, and HR and production support. They will be detail-oriented, organized, self-motivated, and able to work in a team environment. The candidate will have strong written and verbal interpersonal communication skills. They will be able to multi-task while possessing a can-do, positive attitude. The ideal candidate will possess strong problem-solving and analytical skills and be able to prioritize tasks and duties.
Essential Duties and Responsibilities:
Office Operations
- Answer calls and greet individuals as they enter the office in a friendly manner
- Create and maintain project files
- Process daily mail and overnight shipments
- Create and maintain company and conference room calendars
- Document scanning, digital filing and copying
- Order and inventory office supplies
- Order food for corporate meetings
- Assist with travel arrangements, conference and seminar registrations
- Coordinate vehicle/truck maintenance and rental vehicles
- HR Support as needed
Production Support
- Project initiation, Support and Close Out to include but not be limited to the following:
- Prepares and coordinates administrative components of task work orders for execution
- Compiles background data for projects (straight line diagrams, Google Earth pins, old reports, etc.)
- Prepares project file; compiles, formats, and/or proofreads project documents
- Assists in preparation of comments and responses
- Updates project status spreadsheets for submittals
- Assists in compiling final submittals and scanning project files for archiving
Software Requirements: Proficient in Microsoft Applications, including Excel, Outlook, Word; proficient with pdf software and processes
Education Requirements: AA Degree desired
Work Experience: Minimum of 2 years administrative assistant experience
Salary: $15.00 to $16.00 per hour depending on experience
Benefits
Our benefits include a 401K Savings Plan with a company match, health, dental, short and long term disability, and life insurance. Spouse and dependent coverage is also available. We have flexible work schedules and are an equal opportunity employer. Employment is subject to drug testing and a criminal and motor vehicle background check.
Faller, Davis & Associates, Inc. is an Equal Opportunity Employer M/F/V/D, a Drug Free Workplace, and an E-Verify Employer.
Visit us at www.fallerdavis.com and follow us on Facebook, Instagram and LinkedIn.
Job Type: Full-time
Salary: $15.00 to $16.00 /hour
Experience:
- Administrative Assistant: 2 years (Required)
Education:
- High school or equivalent (Required)
Work Location:
- One location
Benefits:
- Health insurance
- Dental insurance
- Vision insurance
- Retirement plan
- Paid time off
- Flexible schedule
This Company Describes Its Culture as:
- Detail-oriented — quality and precision-focused
- Outcome-oriented — results-focused with strong performance culture
- People-oriented — supportive and fairness-focused
Schedule:
- Monday to Friday
