Asset Management Admin – Carter Validus (Tampa)

Job Title:

Asset Management Group -Administrative Assistant

Travel Required: No

Department/Group: Asset Management

Position Type: Full Time

Location: Tampa

Will Train Applicant(s): Yes

Applications Accepted By:

FAX OR E-MAIL:

(813) 287-0397 or [email protected]

Subject Line: Asset Management Group – Administrative Assistant

Attention: Laura Wagner, HR Manager

MAIL:

Laura Wagner

Carter Validus

4890 W. Kennedy Boulevard, Suite 650

Tampa, FL 33609

Job Description

ROLE AND RESPONSIBILITIES

Reporting to the SVP of Asset Management, the AMG Administrator is responsible for providing general assistance and support for Projects and Administrative Functions. This position will be tasked with Administrative Support, Document Management, record compliance, and policy management for the Asset Management Department.

Administrative Support

• Coordinate Meetings: Assist with Scheduling, Communications and Preparation

• Responsible for Tracking, Pickup and Distribution of AM Group Mail and Packages

• Create, Update and Distribute AMG Reports

• Assist with AMG Travel Arrangements and Expense Reports

• Other Projects as Assigned.

Document Management

• Maintain AMG Folders, Maintain File Document System and Process Original Documents

• Circulate all Documents / Memos for appropriate Approvals and Signatures

• File and Track Letters of Credit

• Coordinate the Property File Transitions from Due Diligence to AMG

Database Management

• Input Data into Systems

• Perform Data Integrity Audits

Lease Administration

• Review, Input, Maintain and Audit Tenant and Guarantor Data

• Provide Information and Support to Accounting and AMG

• Reporting, Special Projects and Other Duties as Assigned