Assistant Commercial Property Manager – Commercial Property Management Firm (Tampa)

Job Title

Assistant Commercial Property Manager

Reports to

Vice President of Property Services

The purpose of this job description is to communicate the overall purpose, key responsibilities and duties of the Assistant Property Manager position. We are a commercial property management and leasing firm. Our company’s philosophy requires that all employees contribute on a team basis for the purpose of overall company success. While the following information should be considered a comprehensive description of this position, it should be noted that some responsibilities and duties might not be specifically addressed. We reserve the right to amend or change this description at any time.

Job Overview

The general responsibility of the Assistant Property Manager is to assist the Vice President of Property Services in directing and coordinating on and off site commercial property management activities. Ensures the efficient operation of the properties in our portfolio by providing the highest level of professionalism and client/tenant service while controlling expenses and limiting client and firm risk.

Essential Duties and Responsibilities (in no order of priority)

· Must be able to work at a fast pace, perform duties while under pressure and meet deadlines in a timely manner, to interact/communicate with other employees, property owners, tenants, vendors, and the public in a professional and pleasant manner.

· Ensures owner/tenant satisfaction though high-level interaction with the same.

· Closely monitors and tracks all health, life, safety, legal and insurance claims for monthly Vice President of Property Services review.

Oversees and coordinates transition and disposition of portfolio properties.

· Coordinates preparation of monthly client operation reports for Director of Property Services review (financial statements, report narratives, comparative income statements, etc).

· As appropriate, ensures property insurance policies are renewed before expiration.

· Ensures tenant/vendor files and insurance certificates are kept current.

· Investigate accidents, vandalism, or property damage, recommending action and/or submitting claims for payment to an insurance carrier.

·Seeks educational and development opportunities in order to stay current with company goals and industry trends.

· Supervise tenant move-ins and move outs.

· Approves the processing of invoices and there proper coding for property related expenditures for assigned properties.

· Supervises and ensures timely tenant default and associated communication notices.

· Maintains clear line of communication and works closely with Marketing and Leasing personnel.

· Ensures weekly property services meeting agenda and task lists are current.

·Oversees/recommends periodic updates of property management proposal materials, operating reports, tenant handbooks, online documents and ancillary prospect/client materials. Display flexibility in performing other duties as assigned. Supervisor Responsibilities.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee regularly works inside under office conditions. However, the duties and responsibilities of Assistant Property Manager require some outside time with possible extended exposure to cold or extreme heat. While performing the duties of Assistant Property Manager, the employee is regularly required to handle, or feel objects, tools, or controls; reach with hands and arms; and talk and hear. The employee frequently is required to stand, walk, and sit. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl; and smell.

The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, and the ability to adjust focus

The noise level in the work environment is usually low.

Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability.

Education and/or Experience

Prefer experience and/or training in a commercial real estate management function. Solid knowledge of, Microsoft Word, Excel, Outlook, Adobe Acrobat required.

Language Skills

The employee should have an extremely high ability to communicate with owners, tenants and vendors. The employee should also be able to effectively present information and respond to questions at the highest professional standards.