RealManage is an Inc. 5000 property management firm that delivers services to homeowners associations (HOAs), condominium associations, cooperatives, luxury high-rises, municipal utility districts, and master-planned communities.
RealManage is a national firm with clients and operations in 18 states from California to Florida and from Texas to Illinois. RealManage also serves nationally-recognized developer/builder clients.
As one of the largest (#8 out of 5,000+ firms) and fastest-growing companies in the community management industry, RealManage offers exceptional solutions provided at competitive prices with the best people, best practices, and best technology of cloud-based and mobile apps. The RealManage mission is to provide comprehensive and innovative solutions; exceed the expectations of our customers; provide visibility and transparency in all that we do for our clients who place their trust in us; measure our performance and improve at the fastest rate possible; create a work environment that encourages professionalism, growth, and diversity; and grow a financially strong organization which will enable us to provide industry leading innovations apart from our competition.
RealManage is a values-based company with the following values as our guiding principles:
- Integrity: we always do the right thing.
- Respect: for our customers, employees and company; mutual respect is the cornerstone for every RealManage relationship.
- Selflessness: more than teamwork; we are part of something special and much larger than any of us.
- Personal Relationships: we are a professional services company; people do business with people they like.
- Always Improving: never satisfied, always learning and always growing; one is either getting worse or getting better…never staying the same. At RealManage, we are always getting better.
Responsibilities:
The Assistant Community Association Manager supports the management of homeowner associations, condominium associations and luxury high-rise communities.
- Deed Restriction Letters: Produce and track letters based on the site inspections. Maintain violation log, both active and resolved
- Renewals: Track expiration dates on all agreements for assigned associations (landscape maintenance, pool maintenance, janitorial, etc.), solicit bids for renewal, renew the agreements with current vendor if requested and/or assist the bid packet preparation. Insure that all agreements are fully executed and are appropriately filed
- Meeting Notice Preparation: Assist with the preparation of the Board Meeting Packets and Annual Members Meeting Packets in accordance with the association’s bylaw notice requirements
- Attendance at Meetings: Attend Board Meetings and Annual Members Meetings as needed to assist the Association Manager and to record minutes
- Prepare Minutes: Draft meeting minutes and make additions/changes as directed by the Association Manager and Board Members for assigned associations. Manage the approval process of the minutes by the Association Manager and circulate to the
- Board of Directors within thirty days of the meeting
- New Board Member Packets: Prepare and fulfill the New Board Member Packet(s) within two (2) working days of the Annual Members Meeting
- Maintenance of Corporate Records: Maintain and update the corporate records and minutes books for assigned associations
- Committee Coordination: Manage the volunteer process for assigned associations and maintain a data file of volunteers for each committee and manage committee requests
- Filing: Set up files for new associations as assigned and maintain association files per standard office procedures
- Research and Coordination: Assist the Association Manager with researching resident requests, securing locations and dates for meetings
Qualifications:
- Microsoft Office products
- Communication skills
- Attention to detail
- Service orientation
- Responsiveness and follow up
- Multi-tasking – Ability to handle multiple tasks/situations at one time
Benefits Summary:
Health / Dental / Vision Insurance / Life / Disability / 401 (k) Program
Job Type: Full-time
