Here we GROW AGAIN! We are looking for the newest member of our team to join our thriving Association Management Division. Duties of the Assistant Community Association Manager include providing support to our managers and clients, speaking with owners and vendors, preparing reports and maintaining appropriate filing systems, assisting in daily office needs and managing our company’s general administrative activities . The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. THIS IS A PART-TIME position with flexible scheduling for the employee. If you have previous experience in the Association Management industry, then we would like to speak with you!
Responsibilities
- Greet al residents and visitors with a smile.
- Answer phones and respond promptly to all emails.
- Manage the issuance and tracking of the RFID vehicle tags.
- Login daily to review Securitas activity reports, track violations, type and send violation letters.
- New Residents: Add new residents to DwellingLive and Coordinate Vantaca with WCM. Meet with new owners to provide Welcome Packet and issue RFID tags.
- Provide payment options.
- Review Rules and Regs and have new owner sign acknowledgement.
- Scan all new resident paperwork and warranty deed, file under Resident by Address and save to Vantaca homeowner page
- Advise security of new homeowner information
- Order, store and dispense office and guardhouse supplies.
- Save all Board Meeting Minutes on Vantaca
- Post all meeting and community notices.
- Assist with ACC violations, send letters and follow up with residents.
- Assist with all mail-outs for the community.
- Keep office tidy and dust free, vacuum as needed.
- Assist the property manager as neededAnswer and direct phone calls
Skills
- Proven experience as an administrative assistant or office admin assistant
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers and fax machines
- Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational skills with the ability to multi-task
- High School degree; additional qualification as an Administrative assistant is necessary for this position
- Experience as an Assistant Association Management is needed for potential signing bonus
- A WINNING TEAM SPIRIT AND ATTITUDE!
Job Type: Part-time
Expected hours: 24 per week
Benefits:
- Paid time off
- Referral program
Schedule:
- No weekends
Education:
- High school or equivalent (Required)
Experience:
- Property Management: 2 years (Preferred)
License/Certification:
- Florida Driver’s License (Required)
Work Location: In person
https://www.glassdoor.com/Job/tampa-fl-us-jobs-SRCH_IL.0,11_IC1154429.htm?fromAge=1
