Position Description:
Reporting to the Director of Facilities; the Assistant Director of Operations is primarily responsible for assisting the director in daily operations, facilities administration, account management & relations, office coordination, and developing a student-centered approach to operations.
Essential Duties & Responsibilities:
Administrative
- Coordinate all office operations, accounts payable / receivable, filing and file audits.
- Assists in responsibilities for data entry; generating regular and recurring reports; maintaining up to date files.Takes part in regular review and audit of policies and procedures.
- Participate in rotating management on-call duties.
- Work with various groups to manage reporting schedules and expectations.
- Coordination of staff recruitment, selection, training, evaluation and policy enforcement.
- Participate in monitoring and management of the site-operating budget.
- Work with supervisors and coordinator to manage training schedules and to support their administrative duties and responsibilities.
Facilities
- Assisting Director and Supervisors in coordinating work, projects and vendors.
- Secures appropriate insurances and paperwork from vendors.
- Assists in tracking and review of work orders; coordinating turn schedules; follow up with work orderissues and resident complaints.
- Assists in maintaining policy and procedure manuals and maintaining key logs and protocols.
- Takes part in regular safety and compliance audits.
- Assists in capital projects, asset management,and scheduling/coordination
Student Approach
- Assist in creating a student first atmosphere in the community.
- Assist in developing procedures, policies, and training for staff to achieve the highest standards of customer service.
- Works with university departments to assist in the resident education and experience.
- Other duties as assigned.
Required Education and/or Experience:
- Bachelor’s Degree Required in student affairs, business operations or related fields; and/or three to five years related experience and training.
- Previous experience gathering and analyzing data, creating reports, managing budgets and experience with Microsoft Office.
Preferred Education and/or Experience:
- Master’s Degree in student affairs, business operations or related fields.
- Previous experience working with facilities administration in higher education, student housing or campus facilities operations.
- Experience in capital projects, development of financial reports and presentation of results to constituents, and experience in residence life / education.
PLEASE APPLY FOR THIS POSITION ONLINE AT: https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=9b34f37f-8c8b-4ca8-8a9a-19a55f7e2c53&jobId=248359&lang=en_US&source=CC3&ccId=19000101_000001
Job Type: Full-time
Salary: $50,000.00 to $55,000.00 /year
Experience:
- Microsoft Office: 3 years (Preferred)
Education:
- Bachelor’s (Preferred)
Location:
- Tampa, FL (Preferred)
