Urgently hiring
Job details
Salary-$14 an hour
Job Type-Part-time
Number of hires for this role-1
Qualifications-High school or equivalent (Preferred)
Housing/Property Management Assistant: 1 year (Preferred)
Driver’s License (Preferred)
Full Job Description
Position Title: Assistant Housing Manager (part-time)
Supervisor: Housing Manager
Program: Riviera Manor & The Palms at University
Location: Tampa, FL
Work Schedule: 20 hours per week
Job Classification: Part-Time Nonexempt
Pay Rate: $14.00
Starting Date: ASAP
Description: The Assistant Housing Manager is responsible for providing administrative & office support to Riviera Manor and The Palms at University programs.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Responsible for preparing and filing documents related to resident move ins, move outs, recertification, applications, and any other documents.
Responsible for filing all vendor related documentation.
Responsible for filing all documents related to payables.
Responsible for preparing work orders on a daily basis as needed.
Responsible for communicating maintenance needs and orders to the Housing Manager and the Maintenance Worker III.
Responsible for assisting Housing Manager in collecting, reviewing, and data entry of all rents into the Yardi system.
Responsible for intake and discharge of all tenants in SharePoint.
Responsible for intake and discharge of all tenants in SalesForce.
Responsible for preparing deposit slips for rent accounts or needs.
Responsible for distributing all signs, notices, and/or letters to each apartment as needed.
Responsible for post office, supplies, and office management needs.
Responsible for ordering office supplies, review, and approval from Housing Manager before submitting.
Responsible for ordering commissary supplies, review, and approval from Housing Manager before submitting.
Responsible for daily commissary sales, stocking and maintaining inventory.
Responsible for loading funds on tenant’s laundry cards
Responsible for receipt of complaints, move out notices, resident comments, and any documents related to residents and/or building and submitting them to the Housing Manager.
Responsible for receiving, reviewing and distributing daily mail.
Responsible for helping residents, as needed, in accordance to supervisor instructions.
Responsible for operation of the Housing Office when the Housing Manager is absent.
Responsible for assisting the Housing Manager and the Maintenance Worker III in getting vacant units prepared to lease in a timely manner.
OTHER RESPONSIBILITIES:
Complies with all applicable training requirements.
Complies with all company safety, personnel and operational policies and procedures.
Complies with work schedule to ensure effective operations of Agency programs.
Contributes positively as a member of a productive and cooperative team.
Participates in Agency Performance Quality Improvement (/PQI) program and Accreditation/Reaccreditation process.
Performs other duties as necessary to fulfill Catholic Charities Diocese of St Petersburg, Inc Mission.
REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:
Able to speak, write and understand English.
Must be sensitive to and respect cultural diversity amongst clients, staff and volunteers and able to work with diverse racial, ethnic and economic groups.
Flexible work schedule including evenings, nights, weekends and holidays.
Ability to set appropriate limits, work under deadlines and multi-task.
Ability to organize, prioritize, self motivate, and deliver results.
Excellent communication and listening skills.
Possess strong work ethics.
Successfully pass a FDLE Level II background screening.
Valid Florida driver’s license, ability to drive van or bus and have reliable transportation.
Mission driven attitude supplemented with integrity and passion.
Adherence to the highest ethical standards, personally and professionally.
A high level of openness and willingness to receive feedback/suggestions from superiors and others, and to learn new skills to improve job performance.
Evidence of deep alignment with Catholic Charities Diocese of St Petersburg, Inc Mission and Values.
Will make a Commitment to serve all people with Respect, Compassion, and Cooperation in the spirit of a unifying God.
EDUCATION & EXPERIENCE:
Minimum of a High School Diploma or equivalent from an entity approved and certified by the department of education.
Two years of progressive office administrative experience, preferably in a social service or housing setting.
Catholic Charities is an Equal Opportunity Employer that values the strength diversity brings to the workplace. EEO/AA/ADA Employer.
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Catholic Charities participates in the US E-Verify program.
Job Type: Part-time
Pay: $14.00 per hour
Benefits:
Paid time off
Schedule:
Monday to Friday
Education:
High school or equivalent (Preferred)
Experience:
Housing/Property Management Assistant: 1 year (Preferred)
Office Adminstrative: 2 years (Preferred)
License/Certification:
Driver’s License (Preferred)
Work Location:
One location
Work Remotely:
No
COVID-19 Precaution(s):
Personal protective equipment provided or required
Social distancing guidelines in place
Virtual meetings
Sanitizing, disinfecting, or cleaning procedures in place
