The Assistant Property Manager is responsible for assisting with the daily management oversight of property, including operations, personnel management,repairs, maintenance, tenant relations, strategic planning, fiscal planning and risk management. The Assistant Property Manager reports directly to the Property Manager.
Essential Duties
· Direct and participate in the daily operations of property.
· Actively monitor the collection and deposit of all rental income, including the collection of delinquent accounts and evictions.
· Provide outstanding customer service to property owner, ensuring strong client relations.
Responsibilities
· Respond timely to all tenant requests.
· Accept rental payments and post in a timely manner; post late fees.
· Record collected payments and prepare bank deposit slips.
· Ensure invoices received from properties are approved, entered and paid in a timely manner; communicate with property managers and Director of Leasing regarding accuracy of invoices.
· Ensure all proper/legal documents from vendors are received,current, accurately verified and filed.
· Assist with risk management; help compile monthly property walk-through inspections.
· Prepare, review and close financial books for assigned properties on a monthly basis.
· Prepare and review quarterly and year end reports.
· Provide accounting support to property manager.
· Assist in lease transactions by creating leases, gathering applicant history and credit approval.
· Maintain accurate monthly commission sheets on leases, renewals and delinquencies for bonus purposes.
· Enter all accounting and financial reports on assigned due dates in Egnyte.
· Submit Delinquency Explanations Report weekly.
· Communicate with property manager and the Director of Leasing weekly to discuss financial and accounting updates as related to property performance.
· Comply with federal and state regulations, as well as company policies and procedures.
· Other duties as assigned.
· Yardi knowledge required.
Job Qualifications/Experience
· 2+ years of assistant property management experience.
· Medium to advanced ability to use Microsoft Excel for reporting and budgeting.
· Excellent communication and interpersonal skills.
· Strong organizational, analytical and decision-making skills.
· Ability to work any day of the week, including holidays and travel as needed.
· Experience using Yardi property management software required.
Education
Bachelor’s Degree (BS/BA) in Business or related field, or equivalent combination of education and experience.
Language Skills
Ability to read, analyze and interpret general business periodicals,professional journals, technical procedures, or governmental regulations.Ability to write reports, business correspondence, and procedure manuals.Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Reasoning Ability
Ability to define problems, collect data, establish facts, and draw valid conclusions.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.This position primary works in an office environment. Reasonable accommodations may be made to enable individual with disabilities to perform the essential functions. The noise level in the environment is moderate.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job the employee is frequently required to sit. The employee is occasionally required to walk, stand, reach with arms and hands, and lift up to 50 pounds. There are no special vision requirements.
This job specification should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions and perform any other related duties as may be required by their supervisor.
Job Type: Full-time
Experience:
- retail management: 2 years (Preferred)
- relevant: 3 years (Required)
- Management: 3 years (Required)
Education:
- Associate (Preferred)
