R0005495
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Position Details
The Design and Construction Department at The University of Tampa has a position available for an Assistant Project Manager. Under the leadership of the Director of Design and Construction, this position manages small capital projects and supports the Design and Construction Department with administrative and accounting needs.
Duties and Responsibilities
• Manage small construction projects on campus. This includes keeping faculty and staff updated on progress, coordinating utility outages, and responding to design and construction requests for information.
• Tracks contracts and purchase orders.
• Request Insurance Certificates from subcontractor’s to review for compliance with the Company’s insurance requirements.
• Processes all direct purchase orders and tracks all tax savings on projects.
• Facilitator of all project documentation and project close out packages.
• Attends OAC meeting and monitors required action items.
• Responsible for overseeing FFE (furniture, fixtures, equipment) and signage.
• Supervises day-to-day work activities by delegating authority, assigning, and prioritizing activities and monitoring operating standards.
• Act as a liaison with subcontractors to resolve any disputes, questions, or issues related to subcontractor’s work and progress.
• Perform accounting and financial functions for multiple units.
• Participates in regular safety meetings, safety training and hazard assessments.
• Department liaison with financial department to maintain capital project data in WorkDay.
• Prepare issues and enters receipts, bills, policies, invoices, pay apps, statements, and check request to ensure timely payments.
• In addition to the assistant project manager tasks above this position also handles the department clerical items such as photocopying, compiling records, filing, tabulating, posting information and scheduling appointments.
• Contribute to a work environment that encourages knowledge of, respect for, and development of skills to engage with those of other cultures and backgrounds.
Knowledge, Skills and Abilities
• Strong organization, interpersonal, written and verbal skills.
• The position requires the incumbent to have knowledge of a variety of computer software, specifically, Microsoft Word, Microsoft Excel, Microsoft Power Point, and Adobe Acrobat.
• Ability to multi-task and prioritize in a fast-paced environment, with flexibility to juggle numerous projects simultaneously in a rapidly changing environment.
• Maintain confidentiality as required in all areas of the position.
• Strong command of the English language in documentation with excellent communication skills.
• Must have strong problem solving skills to manage complex tasks.
Minimum requirements
• Technical degree/diploma/certificate or equivalent in related field; or equivalent combination of education and experience.
• Able to multitask and work independently.
• Attention to detail and experience with accounting/procurement/compliance.
• Knowledge of or the ability to learn quickly The University of Tampa software programs such as Workday and Microsoft Office.
• Willingness to embrace new technologies and innovative organizational practices.
Highly Preferred
• Bachelor’s Degree.
• Project management experience.
• Workday experience.
Required Attachments
Please be sure to attach all required documents listed below in the attachment box at the bottom of the “My Experience” page of the application before continuing through the application.
1. Cover letter
2. Resume
Work Schedule
Monday-Friday, 8:30 a.m. to 5:00 p.m.
Summer: Monday-Thursday, 8:00 a.m. to 5:30 p.m.
Evenings and weekends as required.
Submission Guidelines
To receive full consideration for employment with The University of Tampa, please be sure to submit/upload required documents for this position at time of application submission. Required documents should be submitted in the attachment box at the bottom of the “My Experience” page of the application before continuing through the application.
Background Check Requirements
Finalists may be required to submit to a criminal background check. Some positions may also require a motor vehicle report and/or a credit report.
Additional Information
This description is intended to be generic in nature. It is not to determine specific duties and responsibilities for any particular position. Essential functions and overtime eligibility may vary based on the specific task assigned to the position.
About Us
- Valuing the community’s international heritage, The University of Tampa attracts students, faculty, and staff from around the world with diverse backgrounds to facilitate intercultural awareness and understanding. The University is committed to the development of each student to become a productive and responsible citizen.
- Visa Sponsorship The University of Tampa may consider Visa sponsorship for full-time Faculty tenure track lines.Attachments Required attachments are listed on each posting.
- Please be sure to attach all required documents in the attachment box at the bottom of the “My Experience” page of the application before continuing through the application. Once your application has been submitted, no changes may be made.Questions Regarding Application Submission
- If you have questions about submitting your application, please contact [email protected]
https://utampa.wd1.myworkdayjobs.com/en-US/Staff/job/Tampa/Assistant-Project-Manager_R0005495-1
