ID 2021-1950
Category Property Management
Position Type Full-Time
Our Story
Our small Canadian-born business was founded in 1978 and has become a global organisation that now spans 120 locations across 20 countries. Our expansion has been rapid, but what matters most is the common belief that drives all 5,000 of our people to be a different type of real estate organisation. We believe that the places in which we live, work and play have the power to make us happier and healthier, and we are united by a shared sense of purpose, to have a positive impact on people’s lives. In short, we are a global commercial real estate advisory firm with a simple aim: for real estate to play a leading role in creating vibrant buildings, cities and places that deliver long-lasting social value and economic impact.
Why Work for Us:
We believe that our industry is changing, and we want our business to be a melting pot of curious minds, passionate hearts and strategic intelligence. Your gender, religion and race are all highly respected, but are less important to us than your ability to step up and change the game. We provide you with a place where you can do just that, with like-minded people. Collaboration is embedded in the way we work – our people have the autonomy to collaborate on client relationships, engage teams across the business, lead operations, work collectively on projects, participate in strategy and are ultimately responsible for our growth. Our distinctive Principal-led, privately-owned model puts us in the enviable position of being able to offer every employee the opportunity to own a share of our business, and inspires and allows anyone to become a Principal. This role carries voting rights so our people have a very real say in the future direction and operation of our business. This means that we are able to attract, engage and retain the best talent from the industry.
Overview
The Tampa office is currently seeking an experienced Assistant Property Manager for an office / industrial portfolio in the Tampa Bay area. This candidate will report to the Senior Property Manager or General Property Manager and support all functions of the property management team including, but not limited to, administrative and operational services, accounting and financial activities, maintaining tenant relationships, and managing vendors and services.
Responsibilities
- Prepare and send vendor service agreements / contracts, route, and track signatures.
- Assist in selection of vendors and solicitation of bids and proposals.
- Review, maintain, and track certificates of insurance for tenants and vendors.
- Review, maintain accurate and pertinent property information for tenants and vendors.
- Maintain tenant, property and vendor files, records, and correspondence.
- Assist with accounts payable including, but not limited to, monthly accruals, processing invoices and ensure proper coding and descriptions are used for GL details.
- Assist with accounts receivable including, but not limited to, monthly billings, aging, rent collection, and preparation of all related documentation.
- Prepare and process monthly tenant billbacks, including utility, after hours HVAC, and similar charges.
- Responsible for the cleaning contractor and performing routine janitorial inspections and ordering supplies. Serves as a coordinator with tenants on cleaning issues, and monitors cleaning contractors’ performance to ensure compliance and standards established in the service agreement are being met.
- Respond to tenant requests and needs.
- Monitor and coordinate maintenance requests with vendors and tenants and resolve any issues.
- Administer and prepare new tenant welcome package with introduction letter regarding moving policies, insurance requirements, emergency contacts, access cards, maintenance requests, after hours HVAC procedures, and building amenities, rules, and regulations.
- Administer and prepare emergency handbooks with response plans and procedures, along with all pertinent property documentation and information.
- Prepare memos, emails, and other administrative forms, copying, and arrange for courier service and overnight deliveries.
- Open and distribute incoming mail.
- Schedule and coordinate meetings and tenant events.
Qualifications
- 1-3 years of experience in management of commercial properties.
- Proficiency with Microsoft Excel and Word.
- Experience with Yardi and/or Avid software preferred.
- Some accounting knowledge and skills.
- Good organizational skills.
- Attention to detail and accuracy.
- Strong verbal and written communication skills.
- College degree preferred but will consider candidates with Industry experience.
Our Equal Opportunity Commitment
Avison Young practices as an equal opportunity employer in all services locations around the world. We are committed to building and maintaining a workforce diverse in experience, skills and knowledge with uniformity in service excellence, commitment and integrity.
The firm maintains a strict policy to ensure employment opportunities are equal and do not discriminate based on race, color, religion, creed, age, sex, gender, gender identity or expression, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, protected veteran or military service status, or any other elements protected by law.
For those requiring assistance with disabilities, information relating to the need for accommodation and accommodation measures will be addressed confidentially.
Avison Young is committed to employing the best talent with the most fair and equitable recruitment practices.
https://us-avisonyoung.icims.com/jobs/1950/job?utm_source=indeed_integration&iis=Job+Board&iisn=Indeed&indeed-apply-token=73a2d2b2a8d6d5c0a62696875eaebd669103652d3f0c2cd5445d3e66b1592b0f&mobile=false&width=1092&height=500&bga=true&needsRedirect=false&jan1offset=-300&jun1offset=-240
