Responsible for the day-to-day administration
and implementation of those policies, procedures and programs that will assure
a well-managed and well-maintained property. This includes but is not
limited to, placing maximum emphasis on positive response to the concerns and
needs of the tenants, and on increasing the value of the property being
managed, in coordination and conjunction with the Owner’s goals and
objectives. The Assistant Property Manager will be assigned to specified
action areas at the discretion of the Property Manager and/or Sr. Property
Manager, so as to best meet the needs of the property.
Essential Job Duties:
May coordinate
maintenance programs relating to the interior and exterior conditions and
appearance of the assigned property.
Responsible for prompt
and positive response to requests from property tenants, for the implementation
of ongoing contact programs, to constantly assess tenant needs and to assure
problems are being solved promptly, and to the mutual benefit of the tenant and
the properties.
May be engaged in the
selection of contract services, vendor negotiations for service agreements, and
day-to-day monitoring of vendor performance to assure full compliance with
standards established within the respective service agreements.
May participate in the
development and administration of the strategic property plan and budget for
the property. May be involved in, under the direction of the Property
Manager, activities within the parameters of the approved business plan and
budget.
May assist in the
collection, analysis and reporting of data required to provide accurate and
current assessments of property management objectives.
Involved in the
administration of all tenant leases to assure full compliance with lease
provisions. May also participate in the timely determination of
escalations, timely collection of all rents, and for participating in
appropriate action to lease available space within the buildings.
Shall participate in the
day-to-day financial management of the properties with specific attention to
accounts receivable, collection activities, maintenance of accounts payable on
a current basis (taking advantage of discounts wherever possible), and the
maintenance of all necessary financial records and files in an accurate and
timely manner.
May handle tenant
requests and dispatch work orders.
May perform other duties
as assigned.
Other Job Functions:
Participate in various
meetings and training activities as designated by the Property Manager and/or
higher level management.
Skills, Education and
Experience:
Bachelor’s degree or
equivalent work experience.
Minimum of 2 years
previous property/facilities management experience.
Experience in and
working knowledge of business/office administration.
Ability to handle
general administration of the property in the absence of the Property Manager,
or when otherwise called upon.
Strong written and
verbal communications skills, with ability to produce communications and other
materials that are effective and of a professional nature.
Computer proficiency
with strong knowledge of MS Word, Excel and Power Point. Ability to learn
new and business specific, software programs as needed.
Valid real estate
license in States that require it.
Working
Conditions: Normal working
conditions with the absence of disagreeable elements
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